Office Manager - CEO's Office

Key responsibilities and accountabilities:

Strategic and operational

• Provide comprehensive administrative support to the CEO, including calendar management, meeting coordination, and travel arrangements.
• Organize and prepare agendas, materials, and documentation for meetings, ensuring the CEO is well-prepared for all engagements.
• Maintain effective communication with internal and external stakeholders on behalf of the CEO, representing the company in a professional manner.
• Manage the office environment, ensuring it is organized, professional, and conducive to productivity, including overseeing supplies and equipment maintenance.
• Develop and implement office policies and procedures to improve operational efficiency and support the CEO’s objectives.
• Assist in the preparation of reports, presentations, and correspondence, ensuring accuracy and attention to detail.
• Handle confidential and sensitive information with discretion and integrity.
• Act as a liaison between the CEO and other departments, fostering collaboration and ensuring alignment on priorities.
• Support the CEO in special projects and initiatives, conducting research and analysis as required.
• Provide exceptional customer service to visitors and clients, ensuring a welcoming and professional atmosphere in the office.
• Assess and mitigate risks associated with the role, managing and escalating issues to senior management as needed.

Qualifications

• Bachelor's degree in Business Administration, Management, or a related field.

Experience

• 3-5 years of experience in an executive support role or office management position, preferably in a corporate environment.
• Proven experience in project management and strategic planning.

Skills

• Proficient in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Excellent verbal and written communication skills, with a strong command of business language.
• Exceptional organizational skills and attention to detail, with the ability to prioritize tasks effectively.
• Strong interpersonal skills, with the ability to build relationships and communicate effectively with senior management and stakeholders.
• Ability to work independently and collaboratively as part of a team, demonstrating initiative and professionalism.
• Bilingual – English and Arabic required; additional languages would be advantageous.
• Strong problem-solving skills and the ability to adapt to changing priorities in a fast-paced environment.