Project Administrator

Roles and Responsibilities

Apply now for the position of Project Administrator Intern (m/f), based in Abu Dhabi, UAE

A Project Administrator Intern provides essential support to project managers and teams, ensuring the smooth execution of projects.

Your role:

• Manage project schedules and arrange meetings,
• Maintain accurate project documentation, including progress reports, meeting minutes, and project deliverables,
• Assist with procurement activities, such as ordering supplies and managing vendor relationships,
• Provide administrative support to project teams, including organizing files, managing calendars, and handling correspondence.

Your expertise:

• Pursuing a bachelor's degree in business administration, project management, or a related field,
• Ability to manage multiple tasks and prioritize work effectively,
• Strong verbal and written communication skills to convey information clearly and professionally,
• Ability to identify issues and develop effective solutions quickly,
• A keen eye for detail to ensure accuracy in documentation and reporting,
• Familiarity with project management software and tools, such as Microsoft Project and Excel,
• Ability to work well with diverse teams and support the project manager in leading the project.

Desired Candidate Profile:

As a project administrator, you'll want to focus on a mix of technical and interpersonal skills. Here are some key skills that are often essential:

1. Organizational Skills: Ability to manage multiple tasks and maintain project documentation.
2. Communication Skills: Clear verbal and written communication for collaboration with team members and stakeholders.
3. Time Management: Prioritizing tasks and meeting deadlines effectively.
4. Attention to Detail: Ensuring accuracy in project documentation and reporting.
5. Technical Proficiency: Familiarity with project management software (like MS Project, Trello, or Asana) and other tools (like Excel).
6. Problem-Solving Skills: Ability to identify issues and develop effective solutions.
7. Budget Management: Understanding basic financial principles to help track project budgets.
8. Team Collaboration: Working well with diverse teams and fostering a cooperative work environment.
9. Risk Management: Identifying potential project risks and helping to develop mitigation strategies.
10. Adaptability: Being flexible and adjusting to changing project requirements or environments.

Developing these skills will help you succeed as a project administrator and contribute to the overall success of projects.