Junior Legal Administrative Assistant

My client, a niche legal services firm based in Dubai, wishes to recruit a junior legal administrative assistant.

Job Description:

You will work for the Managing Partner, and the role will comprise a wide range of activities, including:

Finance

• Invoicing clients (including uploading to various client portals), credit control, issuing statements of accounts, etc.
• Dealing with suppliers and paying supplier invoices.
• Collaborating with external accountants for VAT, Corp Tax, Year End returns, etc.

HR

• Posting roles on Linked-In, head-hunting and short-listing candidates.
• Candidate management – arranging interviews for candidates, screening and background checks.
• Arranging work permits, visas, and Emirates IDs for employees.
• Preparing employment contracts and liaising with the free zone.
• Onboarding employees, tracking holidays, payroll, setting up email addresses, arranging business cards, etc.

Marketing / Business Development

• Assisting with social media posts.
• Organising client events.
• Preparing submissions for legal directories, awards, etc.
• Organising work events, training, etc.

General Admin

• Personal assistant duties such as diary management, arranging couriers, etc.
• Compliance / KYC checks on clients and issuing letters of engagement.
• Renewing trade licence, insurance, subscriptions etc.
• Legal Secretarial support as needed – typing/editing.

The role can be done remotely from home but with an initial period in the office for training/induction and then at least one day per week (and available to attend meetings as and when required). There is also flexibility on whether this is a full-time or part-time role.

Technical skills and requirements:

• Must be based in Dubai (ideally near Jumeirah Park/JLT).
• Minimum 1-2 years of experience in a company in a similar job – ideally within the legal / HR / Manpower sector.
• Demonstrated payroll experience with contractors and temporary staff.
• Professional and diplomatic approach.
• Willingness to work in a fast-paced and challenging environment.
• Strong technical skills, including proficiency in all software packages (Word, Excel, PowerPoint) and, ideally, invoicing software (QuickBooks) and time recording (Clockify).
• Good English communication skills (fluency in reading, writing and speaking).
• Strong organizational skills, together with the ability to prioritize.
• Understanding of the importance of client service and dealing with confidential information.
• Strong typing skills with a high level of accuracy.
• Bubbly and enthusiastic personality.

Remuneration:

Salary will be in the region of AED3-5K per month, negotiable depending on experience.