Office Administrator

BSS is a leading broadcast and professional AV solutions provider, specializing in system integration, distribution, and technical services across the Middle East and Africa. We are looking for a highly organized and proactive Office Administrator to join our team in Dubai.

Key Responsibilities

• Assist in organizing company events, meetings, and training sessions to foster team collaboration and engagement.
• Oversee office supplies inventory, placing orders and managing vendor relationships to ensure cost-effective procurement.
• Prepare and distribute internal communications, meeting minutes, and reports to keep all team members informed.
• Coordinate travel arrangements, including itineraries, accommodations, and transportation for staff members as needed.
• Implement and optimize office protocols and procedures to enhance productivity and streamline operations.
• Support HR functions by onboarding new employees, maintaining personnel records, and managing employee benefits documentation.
• Assist in budgeting and expense tracking, ensuring financial records are accurate and up-to-date for financial reporting.
• Maintain an organized filing system for both physical and digital documents to facilitate easy access and retrieval.
• Serve as the primary point of contact for internal and external communications, handling inquiries with professionalism and clarity.
• Manage day-to-day office operations by coordinating schedules, meetings, and appointments to ensure smooth workflow.
• Handle administrative tasks, including document preparation, correspondence, and filing.
• Coordinate meetings, travel arrangements, and schedules for management.
• Assist with procurement, inventory management, and supplier coordination.
• Liaise with external vendors, service providers, and building management.
• Ensure compliance with local regulations and company procedures.

Desired Candidate Profile

• A proactive and adaptable mindset to quickly address changing priorities and unexpected challenges.
• Excellent verbal and written communication skills, ensuring clarity and professionalism in all interactions.
• Familiarity with basic accounting principles to assist in budgeting and financial tracking tasks.
• Strong organizational skills with the ability to multitask and prioritize assignments effectively under tight deadlines.
• Proficiency in office software (e.g., MS Office Suite, Google Workspace) to efficiently manage documents and presentations.
• Minimum of 2 years of experience in an administrative role, preferably within a fast-paced corporate environment.
• Bachelor's degree in Business Administration or a related field is preferred to provide a solid foundation in office management.
• Proven experience in office administration or executive assistant roles.
• Fluency in English and Arabic is required; French is a bonus.
• UAE experience preferred; knowledge of local business regulations is a plus.