We are looking for a Document Controller to prepare, manage, and file documents for our projects.
Document Controller responsibilities include typing contracts, archiving files, and ensuring all team members have access to necessary documentation. To be successful in this role, you should have previous experience reviewing technical documents along with the ability to spot errors.
Ultimately, you’ll support our procedures maintaining transparent, up-to-date, and easily traceable documents.
Responsibilities
Copy, scan, and store documents
Check for accuracy and edit files, like contracts
Review and update technical documents (e.g., manuals and workflows)
Distribute project-related copies to internal teams
File documents in physical and digital records
Create templates for future use
Retrieve files as requested by employees and clients
Manage the flow of documentation within the organization
Maintain confidentiality around sensitive information and terms of the agreement
Prepare ad-hoc reports on projects as needed
Requirements
Proven work experience as a Document Controller or similar role
Familiarity with project management
Basic knowledge of labour and corporate law
Hands-on experience with MS Office and MS Excel
Knowledge of Electronic Document Management Systems (EDMS)
Proficient typing and editing skills
Data organization skills
Attention to detail
BSc degree in Project Management or relevant field
Desired Candidate Profile
A Document Controller is essential for managing and organizing documents within an organization, particularly in industries like construction, engineering, and manufacturing. Here are key skills needed for the role:
Organizational Skills
Document Management: Ability to create, maintain, and archive documents efficiently.
Attention to Detail: Ensuring accuracy and compliance with regulations and standards.
Technical Skills
Software Proficiency: Familiarity with document management systems (DMS) and software like Microsoft Office, Adobe Acrobat, and project management tools.
Data Entry: Competence in entering and retrieving data accurately.
Communication Skills
Interpersonal Skills: Effectively interacting with team members and stakeholders.
Written Communication: Clear and concise documentation and reporting.
Analytical Skills
Problem-Solving: Identifying issues with document workflows and proposing solutions.
Review and Quality Control: Assessing documents for completeness and compliance.
Time Management
Prioritization: Managing multiple tasks and deadlines effectively.
Workflow Coordination: Streamlining processes to enhance efficiency.
Knowledge of Standards
Regulatory Compliance: Understanding relevant laws, regulations, and industry standards.