Legal secretary

We are looking for an outstanding legal secretary to join the busy Abu Dhabi office of an international law firm. You will do various secretarial and administrative tasks to support assigned two partners and three lawyers, ideally for a January 2024 start date.

The role is due to a departure in their Abu Dhabi office, and they require the secretary to be technically strong, experienced with handling bills every month, and have a proactive approach.

Role involves:

Providing a high level of client care and support while producing a high volume of consistently excellent work.

1. Maintaining a general knowledge of the Firm's practice areas/groups and a specialised knowledge of the assigned attorneys’ practice areas and clients to enhance and promote communication between attorneys and their clients and to provide excellent and personalised client care to support attorney/client relationships.
2. Printing various documents including scanning and sending single and multiple documents using a digital sender, multi-function device (MFD). Sending copies of documents via the Firm’s external email program with appropriate disclaimer. Sending emails with administrative rights on behalf of the attorney as requested.
3. Through ongoing professional and on-the-job training, continue to build upon a solid knowledge of legal secretarial processes, procedures, and technologies required by the legal secretarial profession and the Firm's practice areas/groups.
4. Following the Firm's established document processing methods and procedures, creating, spell checking, editing, and proofreading work products to ensure accuracy and completeness. Transcribing handwritten materials and/or dictation. Preparing and creating new documents, presentations, spreadsheets, and so forth. Having excellent knowledge of correct formatting techniques.
5. Preparing matter openings, conflict checks, and arranging for matter closings. Coordinating with the Support Services for file retrieval and the maintenance of the Firm’s master files for all matters on which the attorney works. Setting up and maintaining the attorney’s work files, including regular filing. Preparing files for central storage and/or storage off-premises using the Firm's electronic records management system.

A detailed job spec can be provided.

We are looking for a minimum of 3 years of legal secretarial/PA experience at partner level.

Salary ranges from 24,000 to 30,000 AED per month. Benefits include working from home every Friday. They also pay an annual discretionary bonus, top international (excluding America) medical, optical and dental for self and dependents, and an annual flight home for self and other benefits.