Contract Management Specialist

Roles and Responsibilities

The Contract Management Officer will review the Aircraft Equipment Systems contracts to ensure that all respective Engineering business groups fully utilize their own areas of product support terms and commercial incentives in order to maximize benefits to Emirates and create Contract Compliance Assurance reports.

In This Role, You Will:

• Conduct a periodic Contract Effectiveness Assessment of aircraft and cabin consumable and expendable items and provide to the Manager Procurement to be used as contract recommendations for new projects and contract analysis as an objective negotiation tool for new contracts and contract amendments for future component selection evaluation programmes.
• Analyse periodic supplier performance metrics and provide to the Contract Management Specialist, to be used as a tool for negotiation leverage in the selection of aircraft and system equipment programs.
• Study all Emirates aircraft equipment system purchase agreements and contracts and ensure that all available support terms are disseminated to all respective stakeholders and benefits are collected in a timely manner with the stipulated contractual grace periods.
• Negotiate supplier contract compliance disputes and provide interpretations on contractual terms for the engineering contracts.
• Run the yearly price review for Buyer Furnished Equipment and Seller Furnished Equipment agreements to verify and reconfirm that the supplier has adjusted the Prices in line with agreed adjustment percentage cap and the contractual obligations.
• Provide efficient support to various EK Engineering business units, by recommending effective contractual solutions which support their needs in terms of contractual incentives, contract extracts, concession verification, handling light disputes and summary requests, depending on the gravity of the issue.
• Monitor in a timely manner all contractual free of charge spares and special discount percentages offered to Emirates, and ensure contractual compliance through an FOC Purchase Order, issued by the concerned Stakeholders (i.e. Component Management, Materials Provisioning and Inventory Control).
• Review and follow-up eligible man-hours reimbursements and parts replacements covered under all aircraft commitment letters (Boeing & Airbus), including service bulletin modifications and pass on the information to the Warranty Coordinators in order to initiate appropriate claims against suppliers.
• Ensure all Vendor Information Approval requests raised for Vendor Management update in Ultra Main. Monitor the Vendor approval licenses expiry date and engage with the respective stakeholder for renewal process and per the process and compliance procedure manuals.
• Generate reports on a regular and ad-hoc basis, related to all aspects of contract management and communicate to the Procurement team and other relevant business units. Perform other functions relative to contract management as required by the department.

Qualifications & Experience

To be considered for the role, you must meet the below requirements:

• 12 years of schooling or equivalent with 5+ years of experience in Engineering or Other.
• Thorough knowledge of inventory systems, models and principles of forecasting, materials management, and purchasing.
• Familiarity with all corresponding repair, warranty, stores, inventory, technical, production, and quality interfaces.
• Familiarity with aircraft systems including maintenance philosophies, practices, policies, and procedures.
• Industry experience in Supply Chain is preferable (Warehouse and Logistics, Repair management, Material Planning/Support & Inventory Control, Technical Purchasing).
• Aircraft maintenance spares purchasing experience is preferable. Airlines or MRO (Maintenance Repair Organization) work experience.

Desired Candidate Profile

1. Contract Development: Drafting, reviewing, and negotiating contracts with vendors, clients, and partners.

2. Compliance Monitoring: Ensuring that all contracts adhere to legal, regulatory, and organizational policies.

3. Performance Evaluation: Assessing the performance of contract parties to ensure obligations are met and identifying areas for improvement.

4. Risk Management: Identifying potential risks related to contracts and implementing strategies to mitigate them.

5. Documentation: Maintaining accurate records of contracts, amendments, and correspondence related to contract management.

6. Communication: Acting as a liaison between various stakeholders, including legal teams, procurement, and business units, to facilitate contract-related discussions.

7. Training and Support: Providing guidance and training to staff on contract management processes and best practices.

Skills Required:

1. Attention to Detail: Ability to spot discrepancies and ensure accuracy in contracts.

2. Negotiation Skills: Proficiency in negotiating terms and conditions to achieve favorable outcomes.

3. Analytical Skills: Ability to analyze complex contract terms and assess their implications.

4. Communication Skills: Strong written and verbal communication skills for effective interaction with stakeholders.

5. Problem-Solving: Capability to identify issues and develop solutions related to contract execution and compliance.

6. Organizational Skills: Strong ability to manage multiple contracts and prioritize tasks effectively.

7. Knowledge of Legal Principles: Understanding of contract law and regulatory requirements relevant to the organization.

Education and Qualifications:

• Degree: Typically requires a bachelor’s degree in business administration, law, or a related field.
• Certifications: Professional certifications in contract management (e.g., Certified Federal Contracts Manager) can enhance credentials.