HR Officer - ADNOC Schools

THE POST

ADNOC Schools is currently seeking high-performing HR Officer. The current vacancy is based in ADNOC School, Sas al Nakhl, Abu Dhabi, UAE for an immediate start.

ADNOC Schools are Massachusetts State Curriculum schools in superb facilities in Abu Dhabi City and the Western Region of Abu Dhabi Emirate.

This is an exciting opportunity ADNOC Schools, which is currently operated by Aldar Education, offer world class amenities, and are designed to provide learners with a 21st Century curriculum using the latest technology and world class facilities.

The successful candidates will be closely aligned with our core values and ethos and possess a genuine understanding and appreciation of the values of the region.

Job Purpose:

1. Be the primary point of contact for all school staff on HR queries, including contracts, terms and conditions, payroll, housing, HR policies, investigation, and entitlements.
2. Support SLT in the effective attraction and recruitment of school-based staff.
3. Manage the onboarding process for all incoming staff, including pre-employment communication to ensure new starters are aware of the requirements for their role and for working and living in the UAE.
4. Coordinate and manage employee exit processes, liaising with the Operations teams.

Talent Acquisition & Onboarding

1. Utilise Taleo (or other ATS) to advertise and manage vacancies and candidate lifecycles.
2. Advertising, screening, shortlisting, interview management and candidate tracking for all school staff in support of the Heads of School.
3. Conduct pre-employment safer recruitment checks for all staff, including references and suitability/police clearances and ensuring appropriate follow-up based on each case.
4. Coordinate new starter induction in school, and ensure communication takes place pre-employment.
5. Manage the onboarding of school-based staff, liaising with IT for relevant systems/email set-up and processing staff ID cards.
6. Coordinate ADEK pass applications and processing for new staff, ensuring clarity of timelines and providing guidance and support where required.
7. Coordinate the visa and work permit applications and processing for new staff, ensuring they are aware of their requirements, in line with group-wide guidance and in collaboration with the HQ HR & Public Relations teams.
8. Create and issue offer letters, contracts, contract renewals and associated documentation in line with the group-wide terms and conditions and policies.

Performance Enablement

1. Coordinate the school’s probationary processes in accordance with group-wide policies and processes.
2. Coordinate performance review and appraisal cycles in accordance with group-wide policies and processes to support the SLT in achieving a high-performance culture.
3. Track and provide reports to HQ HR on all key performance cases.
4. Professional development – monitor, book and track PD for school staff and provide reports as requested by the SLT, School Ops Manager and HQ HR.

HR Operations

1. Health Insurance applications, renewals, cancellations and associated management for all school staff in coordination with HQ Public Relations team.
2. Management and reporting of staff time and attendance, including managing the time and attendance systems.
3. Responsible for issuing NOCs, and other relevant staff letters (e.g. Bank, Government, Immigration, experience letters etc.).
4. Keep the School’s organization chart up to date and ensure that HQ are aware of any changes.
5. HR KPIs - collate people metrics based on the Aldar Education HR KPI requirements and provide reports on a monthly and ad-hoc basis, including but not limited to absence, turnover, PD, recruitment activity, disciplinary and performance management cases, compliance rates (visas and ADEK pass etc).
6. Process exiting staff as leavers and ensure all associated exit procedures are completed, including liaison with HQ payroll for the calculations of full and final settlements, and associated housing close-out procedures.
7. Maintain up to date confidential employment records and staff files on site at school.
8. Participate in group-wide HR meetings in order to share knowledge, best practice and to ensure consistency within group standards.

Employee Relations

1. Support the SLT with investigations and disciplinary management of staff, ensuring accurate records of cases are kept within confidential employment files.
2. Provide advice, counsel, and guidance to employees on relevant issues and escalate to SLT or HQ HR where required.
3. Provide support to SLT in managing informal ER cases in accordance with group-wide policies and standards.
4. Any other duties as reasonably expected.

REQUIREMENTS:

Minimum Qualifications

• Bachelor’s degree in Industrial Relations, Human Resources, Business Administration, Management, or Psychology.
• 6 years’ experience in a related field.
• Education industry experience preferable.

Job Specific Knowledge & Skills

• Sound working knowledge of UAE Labour Law.
• Competent using IT systems, including Microsoft Word/Excel/Outlook.
• Strong organizational and prioritization skills.
• Experience liaising with government bodies in the UAE as well as a working knowledge of HAAD and Immigration requirements and processes.
• Fluent English communication skills, written and oral (Arabic proficiency is desirable).
• Attention to detail with diligent follow-up, and able to execute in a timely manner.
• Skilled in multi-tasking and handling pressure.
• Organizational ability, of self and others.
• Forethought and forward planning (particularly as this relates to local Government compliance matters).
• Capable of influencing people and talented in networking with cultural sensitivity.
• Excellent interpersonal skills.

Application:

A cover letter and CV including details of two referees should be submitted.

WHAT WE OFFER

ADNOC Schools offer an attractive remuneration package. Our future-focused learning model includes both students and staff and so we place a special emphasis on professional development, coaching and training. Successful candidates will have access to a wide network of professionals and opportunities to both lead and contribute to training others as well as developing themselves.

APPLICATION

Interested applicants should forward:

1. 1 side A4, letter of interest
2. Most recent resume/CV

As much as we would be delighted to entertain all applicants, due to the high volume of applications and robust selection process, only shortlisted applicants will be contacted within 10 business days.

ADNOC Schools are committed to the safeguarding of children and young people, and any offer of appointment will be subject to any relevant medical checks and clearance from appropriate safeguarding authorities.