Real Estate Administrator (European Managment)

Any Arab National, Any European National, Any Anglophone National, Filipino

Female

Visa, Medical Insurance

Vacancy

Job Description

Candidate must be inside UAE (preferably living in Dubai).

The company offers salary plus bonuses.

Location: Business Bay (walking distance from Metro Station)

Company: sheridama

Responsibilities

• The ideal candidate will be responsible for delivering exceptional customer service and administrative support to ensure the smooth functioning of our office.
• This position is critical to our real estate team as it involves customer inquiries, coordinating property viewings, client screening, assisting team members with administrative work, and listing properties for sale.
• Required excellent communication skills, attention to detail, and a strong understanding of real estate operations.
• This is an exciting opportunity to contribute to a fast-paced and dynamic real estate agency.
• Answer phones, respond to emails, and schedule appointments.
• Responsible for Lead Management (Call, Email & WhatsApp), lead follow-ups, forwarding leads to agents and recording leads, and generating periodical reports.
• Coordinate appointments, showings, and property tours for clients and agents.
• Schedule and manage photo and video shoots.
• Manage and update databases, client lists, and real estate websites.
• Assist in marketing efforts, such as creating flyers and posting on social media, Bayut, Property Finder, and Dubizzle.
• Liaise with clients, agents, and vendors to ensure timely and efficient transactions.
• Prepare and process real estate documents, such as contracts, leases, and agreements.
• Support the negotiation and closing processes by coordinating paperwork, facilitating communication between parties, and ensuring compliance with legal and regulatory requirements.
• Maintain accurate and organized files for properties and clients.
• Register, renew agreements with respected developers and prepare documents and viewings.
• Prepare reports and presentations for clients and management.
• Generating reports on a daily, weekly and monthly basis.
• Responsible for RERA License & Trakhessi Permit Control and Agents' Broker Card Management.
• Managing WhatsApp groups for internal communication and client updates.
• Process and manage payments, invoices, and expenses.
• Manage office equipment access such as printers, wifi, and biometrics, and liaise with the IT team for troubleshooting.
• Assisting the HR department in the tasks involved.
• Assigning and retrieving laptops, tablets, and mobile phone access cards for new and departing employees.
• Provide general office support as needed, including ordering supplies and maintaining office equipment.

Desired Candidate Profile

• Experience as an Administrator in the real estate industry.
• Strong computer skills, including proficiency in Microsoft Office and database management, Dropbox
• RERA rules and regulations (Knowledge of Trakheesi system)
• Knowledgeable of all real estate related Contracts (Forms A, B, F and I, etc.)
• Excellent communication skills, both verbal and written.
• Working within strict deadlines.
• Strong attention to detail and ability to manage multiple tasks simultaneously.
• Ability to work independently and as part of a team in a fast-paced environment.
• Strong organizational skills and ability to prioritize tasks.
• Knowledge of real estate industry terminology and practices.
• High school diploma or equivalent; Associate's or Bachelor's degree preferred.