Office Administrator

We are seeking a detail-oriented and organized Office Administrator with experience in logistics inventory management and stores management. The successful candidate will be responsible for overseeing day-to-day office operations, coordinating logistics, managing inventory, and ensuring the smooth running of all administrative functions.

Key Responsibilities:

1. Office Administration:
   

   • Manage daily office operations including scheduling, correspondence, and documentation.
     
   • Maintain office supplies, equipment, and facilities to ensure the office runs efficiently.
     
   • Handle incoming and outgoing communications including emails, calls, and mail.
     

2. Logistics Coordination:
   

   • Coordinate logistics activities such as shipping, receiving, and delivery of goods.
     
   • Liaise with logistics service providers, suppliers, and vendors to ensure timely deliveries.
     
   • Track and monitor shipments, resolve issues, and communicate status updates to relevant departments.
     

3. Inventory Management:
   

   • Oversee inventory levels to ensure stock availability and accuracy.
     
   • Manage stock control procedures including receiving, storage, and dispatching of goods.
     
   • Maintain inventory records and perform regular stock checks to prevent discrepancies.
     

4. Stores Management:
   

   • Manage the organization and layout of the store/warehouse.
     
   • Implement procedures to optimize the storage and retrieval of materials.
     
   • Ensure all store operations comply with health and safety regulations.
     

5. Reporting and Documentation:
   

   • Prepare reports on logistics, inventory, and store activities for management review.
     
   • Maintain accurate documentation for inventory movements and stock levels.
     

6. Team Coordination:
   

   • Collaborate with other departments to ensure the smooth flow of goods and information.
     
   • Support the team in problem-solving and process improvements related to logistics and inventory.
     

Requirements:

1. Educational Background:
   

   • Bachelor's degree in Business Administration, Logistics, Supply Chain Management, or a related field.
     

2. Experience:
   

   • Proven experience as an Office Administrator with a focus on logistics, inventory, or store management.
     
   • Familiarity with inventory management systems and logistics procedures.
     

3. Skills:
   

   • Strong organizational and multitasking abilities.
     
   • Excellent communication and interpersonal skills.
     
   • Proficient in MS Office (Word, Excel, Outlook) and inventory management software.
     

Other Requirements:

1. • Ability to work independently and as part of a team.
     
   • Strong problem-solving skills and attention to detail.
     
   • Knowledge of UAE logistics and supply chain regulations is a plus.