DOCUMENT CUM BUDGET CONTROLLER

International Development Company Manpower Supply
Abu Dhabi
AED 50,000 - 200,000
Job description

Job Title: Document Controller

Education: Bachelor of Education, Bachelor of Commerce, Bachelor of Business Administration, Bachelor of Arts

Nationality: Any Nationality

Vacancy: 1 Vacancy

Job Description:

  1. The Document Controller shall coordinate and correspond with all project Contractors; follow up all tender/contract drawings & document submissions as per Project requirement; Monitor the status of Budget activities. Track the expenses and forecast the budget for the projects. Review of Tender Documents (other than scope of works); prepare contract documents, work orders, materials requests; arrange meetings with contractors; prepare MOMs; instructions from Superiors and quality standards; to facilitate the Departmental Operations.
  2. Carry out data entry of expenses related to the project.
  3. Compile, maintain and file all physical and computerized reports, records and other documents required, including auditable finance records to adhere to department’s data management requirements.
  4. Analyse financial information (e.g. revenues, expenditures and cash management) to ensure all operations are within budget.
  5. Update accounting systems and facilitate data for preparation of periodic MIS reports to ensure timely availability of data for Finance department reporting requirements.
  6. Assist in preparation of annual budget forecast, year-end financial closing and capitalization of assets report to facilitate timely preparation of annual budget in order to support the budget forecasting requirements.
  7. Prepare necessary correspondence related to contracts; follow up project progress; ensure submission of necessary drawings, documents and material approvals related to project; coordinate with all project staff at offshore/site; manage documentation and related drawings; prepare final Tender Documents and prepare Contract Documents.
  8. Attend site visits with contractors; organize/coordinate site visits of bidders; attend project meetings with contractors; attend site inspections during material delivery & handover and prepare reports; coordinate with concerned Department during Marine Transportation related to projects and prepare MOMs for all the meetings attended.
  9. Prepare "Inter Office Correspondences (IOC)" for project matters; prepare "Letter of Assistance" for Oil field passes for Contractor manpower and vehicles; coordinate with PT to obtain necessary approvals for Contractors & Marine Vessels (PPA, Oil field Security passes, Vetting Inspections).
  10. Ensure accurate submission of data for compilation of periodic reports.

Desired Candidate Profile:

Knowledge:

  • Knowledge of basic financial and accounting principles.
  • Proficiency with office productivity applications and aptitude for learning new systems.
  • Knowledge of cash management principles and/or procedures.

Skills:

  • Time Management.
  • Good at Teamwork & Cooperation.
  • Excellent organizational skills and attention to detail.

Employment Type: Full Time

Company Industry: Oil & Gas

Department / Functional Area: Accounts, Taxation, Audit, Company Secretary

Keywords: Time Management, Accurate Data Entry Skills, Teamwork, Cooperation, Organizational Skills

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