Job Title: Document Controller
Education: Bachelor of Education, Bachelor of Commerce, Bachelor of Business Administration, Bachelor of Arts
Nationality: Any Nationality
Vacancy: 1 Vacancy
Job Description:
- The Document Controller shall coordinate and correspond with all project Contractors; follow up all tender/contract drawings & document submissions as per Project requirement; Monitor the status of Budget activities. Track the expenses and forecast the budget for the projects. Review of Tender Documents (other than scope of works); prepare contract documents, work orders, materials requests; arrange meetings with contractors; prepare MOMs; instructions from Superiors and quality standards; to facilitate the Departmental Operations.
- Carry out data entry of expenses related to the project.
- Compile, maintain and file all physical and computerized reports, records and other documents required, including auditable finance records to adhere to department’s data management requirements.
- Analyse financial information (e.g. revenues, expenditures and cash management) to ensure all operations are within budget.
- Update accounting systems and facilitate data for preparation of periodic MIS reports to ensure timely availability of data for Finance department reporting requirements.
- Assist in preparation of annual budget forecast, year-end financial closing and capitalization of assets report to facilitate timely preparation of annual budget in order to support the budget forecasting requirements.
- Prepare necessary correspondence related to contracts; follow up project progress; ensure submission of necessary drawings, documents and material approvals related to project; coordinate with all project staff at offshore/site; manage documentation and related drawings; prepare final Tender Documents and prepare Contract Documents.
- Attend site visits with contractors; organize/coordinate site visits of bidders; attend project meetings with contractors; attend site inspections during material delivery & handover and prepare reports; coordinate with concerned Department during Marine Transportation related to projects and prepare MOMs for all the meetings attended.
- Prepare "Inter Office Correspondences (IOC)" for project matters; prepare "Letter of Assistance" for Oil field passes for Contractor manpower and vehicles; coordinate with PT to obtain necessary approvals for Contractors & Marine Vessels (PPA, Oil field Security passes, Vetting Inspections).
- Ensure accurate submission of data for compilation of periodic reports.
Desired Candidate Profile:
Knowledge:
- Knowledge of basic financial and accounting principles.
- Proficiency with office productivity applications and aptitude for learning new systems.
- Knowledge of cash management principles and/or procedures.
Skills:
- Time Management.
- Good at Teamwork & Cooperation.
- Excellent organizational skills and attention to detail.
Employment Type: Full Time
Company Industry: Oil & Gas
Department / Functional Area: Accounts, Taxation, Audit, Company Secretary
Keywords: Time Management, Accurate Data Entry Skills, Teamwork, Cooperation, Organizational Skills