Document Controller

At Harris Pye, we are more than just an engineering company—we are innovators and pioneers dedicated to delivering world-class solutions to the maritime, energy, and offshore sectors. With over 40 years of experience, we pride ourselves on pushing boundaries and setting new standards of excellence in every project we undertake.

Our team is composed of passionate professionals who are driven by the challenge of solving complex problems and who thrive in a collaborative, fast-paced environment.

We are currently looking for a Document Controller who will be responsible for the timely, accurate and efficient recording, distributing and management of company documents. Furthermore, to control the numbering, status, sorting, filing, storing and retrieval of both electronic and hard copy documents produced or received by technical teams, projects or departments..

Why Join Us?

At Harris Pye, you’ll have the opportunity to work on cutting-edge projects, develop your skills, and grow alongside some of the brightest minds in the industry. We offer:

Innovative Culture: Be part of a team that values creativity and embraces new ideas. We are constantly exploring new ways to improve our processes and deliver the best results for our clients.

Professional Growth: We believe in investing in our people. From continuous learning opportunities to mentorship programs, we support your career growth every step of the way.

Global Impact: Join a company whose work spans the globe and makes a tangible difference. Our projects play a critical role in advancing industries and enhancing sustainability practices worldwide.

Collaborative Environment: At Harris Pye, teamwork is at the heart of everything we do. You’ll work alongside a diverse group of professionals who are as passionate about their work as you are.

JOB PURPOSE

• To handle the digital archive and ensuring the company’s team members have access to necessary documentation.
• Handling the documents intake and release.
• Handling the company accounts for access to Client Online Platforms

JOB DESCRIPTION

• To operate from our registered office in Dubai/Sharjah or any other assigned location and to provide seamless support to clients while adhering to the company’s Quality Management System (QMS) as outlined in the manual.
• Ensure all project documents are audit-ready, complete, and properly archived for future reference and inspections.
• Serve as the central coordinator for document-related activities, ensuring effective collaboration across Design/Engineering, Projects, Procurement, QA/QC, Finance, Workshop, and Client teams.
• Ensure compliance with company policies, client requirements, and applicable regulatory standards for all documentation.
• Optimize the implementation and usage of document control systems to meet project and organizational needs efficiently.
• Oversee the accurate intake, verification, and secure storage of documents to maintain integrity and traceability.
• Develop and maintain templates, databases, and workflows to enhance document management efficiency.
• Safeguard the confidentiality and security of sensitive information by implementing appropriate controls.
• Support employees in accessing documents through established systems and maintain updated credentials for third-party platforms.
• Prepare detailed ad-hoc project reports, oversee document releases, and monitor storage and compliance performance.

Key Accountability

• Manage and oversee the internal and external documents.
• Ensure all documents comply with established quality and regulatory standards.
• Distribute documents to appropriate internal and external stakeholders in a timely manner.
• Collaborate with clients, contractors, and subcontractors to ensure smooth document flow.
• Monitor and report on the status and progress of document-related activities, ensuring deadlines are met.
• Ensure adherence to ISO 16016 and other applicable standards for document management and compliance.

In addition to the above, all supervisors and managers have a duty of care to ensure that a safe place of work is maintained and that appropriate welfare facilities are provided. Also, to ensure that all hazardous situations and possible hazardous conditions are identified and avoided. Workers must be briefed on the hazards likely to be presented, with the knowledge that the risks have been calculated, and must be informed of the controls required to mitigate those risks.

QUALIFICATION, EXPERIENCE & SKILLS

• Proven work experience as a Document Controller or similar role
• Familiarity with the relevant regulations regarding document keeping and handling.
• Familiarity with documents project flow
• Hands-on experience with MS Office and MS Excel
• Knowledge of Electronic Document Management Systems (EDMS)
• Proficient typing and editing skills
• Data organization skills
• Proactive in prioritizing workload
• Build good and professional relationships with all staff.
• A good standard of attention to detail.
• Understanding the different type of documents in the industry.

***We believe that a diverse workforce is essential to our success. At Harris Pye, we are committed to creating an inclusive environment where people from all backgrounds—regardless of ethnicity, race, gender, or religion—are valued and empowered to thrive. If you share our values and are ready for your next challenge, we encourage you to apply.***