Document Controller

You will need to login before you can apply for a job.

Sector: Construction and Building Services
Contract Type: Permanent
Hours: Full Time

Position status: This opportunity is for a secured role that is due to commence in May, subject to approval. If you would like to be considered as we progress with this position, please click to apply.

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about our purpose, culture and priorities, visit our strategy site.

The project:

This is an opportunity to work on a large hospitality project in one of the Emirates of the UAE.

The project administrator/document controller is responsible for ensuring efficient and accurate management of project documentation and administrative processes. Serving as the sole point of contact for document control and Aconex administration, this role supports project teams, consultants, and stakeholders by maintaining compliance with DWTC processes and standards. The individual will also provide comprehensive office administrative support to the real estate development department.

Our values shape the way we consult and define the people we want to join us on our journey:

• Safety first - Going home safe and well
• Client focus - Deliver on our promise
• Integrity - Always do the right thing
• Create opportunity - For our people to excel

You'll be responsible for:

• Managing and overseeing the full lifecycle of project documents, including creation, distribution, storage, retrieval, and archiving.
• Ensuring all documents comply with the standards and processes.
• Acting as the project owner within Aconex, ensuring smooth operation and usage of the platform.
• Addressing and resolving all Aconex-related issues raised by consultants, contractors, or internal teams.
• Train and support project team members on Aconex processes and functionalities.
• Setting up, monitoring and managing the workflows within Aconex to ensure timely document approvals and project progression.
• Defining and implementing Aconex processes, ensuring they align with DWTC standards and project requirements.
• Developing and maintaining a comprehensive distribution matrix within Aconex, ensuring accurate routing of documents to appropriate stakeholders based on roles and responsibilities.
• Providing administrative support to the real estate development department, including scheduling meetings, preparing minutes, and tracking action items.
• Managing the office supplies, equipment and departmental logistics.

You'll need to have:

• Bachelor's degree in business administration, project management or a related field.
• Experience working in the United Arab Emirates is essential for client approval.
• Significant experience in document control, project administration, or related roles, preferably in real estate development or construction.
• Proficient in the Aconex platform and document control systems.
• Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint and Outlook).

Mace is an inclusive employer and welcomes interest from a diverse range of candidates.

Company

If you can bring a different perspective to help us shape the cities of tomorrow, take a look at the opportunities we have to join us.

Fortune favours the brave - and so do we

At Mace we empower our people to be collaborative, curious and embrace their entrepreneurial spirits. We aim to attract the best and brightest people, whatever their background, to bring new perspectives to some of the most challenging and inspiring projects around the world.

We want our employees to thrive and achieve their highest potential. We are passionate about creating an environment that provides opportunities for the most stimulating and fulfilling careers. We encourage innovation and welcome new perspectives by attracting and developing people with diverse talent who inspire our thinking, challenge our solutions and enhance our culture.

At Mace, we appreciate the differences that everyone brings to work and we recognise the importance of people being free to be themselves.

Regardless of age, sex, marital status, sexual orientation, disability, race, colour, nationality, ethnic or national origin, religion, or affiliation to any political party, we embrace diversity and believe in creating an inclusive environment where every Mace person is treated equally, fairly and with respect.

We are proud partners of Stonewall’s global diversity champions programme that ensures all LGBT+ staff are accepted without exception at Mace.

Mace’s corporate purpose statement is ‘Redefining the boundaries of ambition’.

Support for disabled employees is provided by:

Our recruitment and HR Teams have undertaken disability awareness training and are eager to provide an inclusive and accessibility experience to job applicants and new colleagues.

Enabled at Mace – employee network. Its aims are to support its members and, to "to raise awareness and remove barriers around disability, neurodiversity and other impairments” to support their aim to create an inclusive and diverse workplace for everyone.

Disability Confident – We are using the requirements of the government scheme to create an inclusive environment for disabled job applicants and existing colleagues.

Clear Assured – an externally verified accreditation around equality, diversity and inclusion practice across our business, driving improvements to our policies, processes and practices.

Recite Me – an assistive technology tool that provides access support to all employees. It is located on our intranet site, our website and job vacancy platform.