Director of Administration

Job Description

In the role of Director of Administration, your responsibilities are pivotal. You’ll be in charge of handling and coordinating all administrative tasks across the organization. Collaboration with different departments will be a key part of your job, helping to keep things running smoothly, improve processes, and create a productive workplace atmosphere. Your leadership and organizational abilities will play a crucial role in ensuring the administrative team functions effectively, all in support of the organization’s overarching goals.

Responsibilities

1. Develop and implement administrative procedures and policies to enhance organizational efficiency and productivity.
2. Oversee and manage the daily operations of the administrative team, including supervising administrative staff, delegating tasks, and providing guidance and support.
3. Oversee all departments within the organization.
4. Streamline administrative processes and systems to optimize workflow, minimize redundancy, and improve overall effectiveness.
5. Manage and monitor budgets, expenses, and purchasing activities to ensure cost-effectiveness and adherence to financial guidelines.
6. Handle employee-related administrative tasks, including onboarding, offboarding, performance evaluations, and employee records management.
7. Maintain and update organizational policies, ensuring compliance with legal and regulatory requirements.
8. Manage facilities and office services, including space planning, maintenance, and security.
9. Implement and maintain records management systems to ensure efficient document storage, retrieval, and disposal.
10. Oversee technology and IT infrastructure, ensuring effective utilization and troubleshooting of hardware and software systems.

Required Skills

1. Strong leadership and management abilities, with the ability to motivate and inspire a team.
2. Excellent organizational and multitasking skills, with a keen attention to detail.
3. Exceptional problem-solving and decision-making skills, with the ability to think critically and strategically.
4. Excellent communication and interpersonal skills, with the ability to collaborate and build relationships with stakeholders at all levels.
5. Coordinate with all department heads for preparing department reports to present to the Chairman for review.
6. Update the Chairman on project status.
7. Proficient in using office productivity tools and software, including Microsoft Office Suite.
8. Knowledge of budgeting and financial management principles.
9. Strong analytical and data-driven mindset, with the ability to analyze complex information and make data-based recommendations to the Chairman.
10. Ability to thrive in a fast-paced and dynamic environment, managing competing priorities and meeting deadlines.
11. Strong ethical conduct and ability to handle confidential and sensitive information with discretion.

Required Qualifications

1. Bachelor’s degree in Business Administration, Management, or a related field. A master’s degree is preferred.
2. Proven experience in a senior administrative role, preferably in a managerial capacity.
3. Knowledge of organizational policies, procedures, and best practices.
4. Familiarity with legal and regulatory requirements related to administration and business operations.
5. Strong understanding of budgeting and financial management principles.
6. Experience in implementing and managing administrative systems and processes.
7. Knowledge of human resources practices and procedures.
8. Excellent written and verbal communication skills.
9. Proficient in using office productivity tools and software.
10. Professional certifications in administration or related areas are a plus.