Data Entry Clerk

Job Description

The Data Entry Clerk is responsible for accurately inputting, updating, and maintaining data in our systems. This role requires strong attention to detail, organizational skills, and the ability to work efficiently under deadlines.

Duties & Responsibilities:

• Enter and update data into company databases using Application Portal.
• Verify and correct data to ensure accuracy and completeness.
• Maintain confidentiality and security of sensitive information.
• Follow company data management policies and procedures.
• Communicate with team members to ensure data consistency.
• Perform basic administrative tasks as required.

Accountabilities (Financial):

• Ensuring the correct input of financial data such as invoices and purchase orders to avoid errors in financial reporting.
• Assisting in recording and maintaining financial records.
• Entering invoices and payments into accounting systems, ensuring timely processing and reconciliation.
• Ensuring that all financial data entered follows company policies and regulatory standards to avoid legal and audit issues.
• Organize and manage invoices.

Accountabilities (Non-Financial):

• Ensuring that all information entered is error-free and consistent across systems.
• Protecting sensitive company and customer data from unauthorized access or breaches.
• Meeting deadlines for data input tasks to support smooth business operations.
• Coordinating with teams such as finance and operations to ensure data consistency.
• Identifying and suggesting ways to improve data entry efficiency and accuracy through automation or process optimization.

Qualifications:

• High school diploma or equivalent; additional certifications in data entry or administration are a plus.

Experience:

• Proficiency in Microsoft Office (Excel, Word) and data management software.

Skills & Abilities:

• Strong typing speed and accuracy.
• Good organizational and time management skills.
• Ability to work independently and as part of a team.
• Prior experience in data entry or administrative work is an advantage.
• Familiarity with ERP systems.
• Strong problem-solving skills and attention to detail.