Contracts Specialist

Roles and responsibilities

Reporting to the Regional Manager, Procurement Asia South, you are responsible for the execution of the proper contracting process related to Borouge operations in Asia South according to the implemented policies, business processes, procedures, guidelines, and practices to ensure and secure company resources. This includes performing the contracting process from receipt of the contract request until the award of the contract, as well as supplier performance and relationship management.

The procurement activities in Borouge Asia South are all indirect procurement, including management consultancy, professional services, digital/IT expenditures, marketing communications, general admin and facility management services, plus Capital/CAPEX projects that support Borouge's growth and expansion in the Asia Pacific region.

You will also be responsible for resolving contractual issues and claims from contractors for contract variations and maintaining follow-up until the closeout of the contract file in accordance with the contract terms, conditions, and procedures.

You shall assist the Department Manager in driving continuous improvement initiatives and ensuring operational excellence.

This position is based in Singapore.

Key Accountabilities:

Category Strategy

• Performs and executes contracting processes according to category strategies that enable specialized contracting at lower costs.
• Conducts risk management (in coordination with Department Risk Champion), identifying potential risks and developing mitigation plans to minimize risks for the company.
• Able to translate project requirements into specific procurement activities.
• Aligns long and short term procurement strategies with overall corporate needs.

Contractor Relationship Management

• Defines supply base, including identifying and developing new sources and driving their qualification to provide desired quality supplies to the company.
• Identifies strategic relationships to enable targeted supplier relationship management.
• Conducts contractor relationship management initiatives (e.g., cost reduction and value engineering initiatives) to ensure maximum value is captured from the supply base.
• Conducts performance evaluations of contractors to identify measures for continuous performance improvement.

Desired candidate profile

• Executes the tendering process as per company policies and procedures to identify the best sources in the supply market and comply with all legal and regulatory requirements.
• Develops contracting strategy based on the scope of work/services and ensures that the final account to the contractor is based on the completion of defined deliverables.
• Drives preparation of Contracts for selected services within responsibility to improve commercial conditions and reduce administrative effort.
• Ensures cost-effectiveness and cost-savings through efficient vendor selection as per company policies and procedures.
• Produces procurement-related documents and organizes the documentation/record filing according to the company and project requirements.
• Efficiently allocates resources to reduce the tendering cycle time.

About You:

Minimum Qualification:

• Bachelor’s degree, preferably in an Engineering or Supply Chain discipline or equivalent professional qualifications.

Minimum Experience & Knowledge & Skills:

• Knowledge of relevant contract laws and regulations.
• Sound knowledge of commercial practices, legal aspects, and negotiation skills.
• 8 years of relevant procurement experience.
• Minimum 3 years of indirect procurement experience, preferably in management consultancy, professional services, IT spend, facilities management, and marketing communications.
• Experience in procurement related to Capital/CAPEX projects preferred.