Contracts and Administration Manager (Oil & Gas)

Location: Abu Dhabi, UAE

Brief about company: Petrochem Performance Chemicals (PPC), a company of Mazrui Energy Services (MES), specializes in drilling fluids and associated equipment services. We increase customer asset value through the provision of cost-effective, customized technical solutions in the drilling and completion fluids, solids control, filtration equipment, and waste management services. Our geographical territory covers the Middle East and Caspian with current operations in the UAE, Northern Iraq, Kuwait, and Yemen. PPC and MES are part of Mazrui International (Diversified holding group with businesses across different industries such as Oil & Gas, Oilfield Engineering Services, Manufacturing, Chemicals, Financial Investments, Real Estate, Construction, Trading, Distribution, Transportation, Logistics, Retail, Hospitality, Education etc.).

Websites:

https://ppc.ae/ (Petrochem Performance Chemicals)

https://www.mazruiinternational.ae/ (Main Holding Group)

Designation: Contracts and Administration Manager (Oil & Gas)

Reporting to: General Manager

Team Size: 7 people (Direct and Indirect)

Job Objective: The purpose of the Contract and Administration Manager's role is to ensure the smooth running of our business operations through effective contracts administration and documents control. You will lead a team of professionals to complete a range of administrative duties in different departments to ensure daily office tasks are completed seamlessly. The role incumbent should be dynamic, experienced and have a keen eye for detail. You will have to ensure all support activities are carried out efficiently and effectively to allow the other operations to function properly. You will manage a team of contracts, billing and admin departments. You will work closely with the operations, sales and legal teams. This role will require you to draft and review technical contracts. Negotiation and Compliance will be key aspects of this role.

Key Responsibilities/Duties:

• Oversee and manage all aspects of contract administration, including but not limited to, contract development, negotiation, execution, and compliance.
• Manage contract renewals, amendments, and terminations maintaining a structured database to track key milestones.
• Develop appropriate and agreed contracts templates to streamline processes and maintain consistency.
• Support PPC contracts team in structuring and negotiating client agreements, ensuring alignment with company policies and financial objectives.
• Optimize contract terms, payment structures, and pricing strategies to enhance profitability and ensure all agreements are documented, executed, and monitored effectively in compliance with company policies and governmental regulations.
• Manage and ensure accurate and timely invoicing as per the contract terms.
• Monitor receivables, address discrepancies, and coordinate with finance department to resolve payment issues.
• Align contract structures with financial planning and revenue forecasting.
• Conduct risk assessments and implement mitigation strategies to safeguard business interests.
• Monitor regulatory updates and adjust contract management practices accordingly.
• Build and maintain contact with key client personnel and establish strong relationships with internal stakeholders, clients, suppliers, and service providers.
• Resolve disputes efficiently, ensuring transparent communication and business continuity.
• Oversee and manage all aspects of operations administration and devise ways to streamline processes, optimize workflow and resource utilization.
• Conduct regular audits to ensure compliance and identify any potential issues or discrepancies.
• Collaborate with cross-functional teams to ensure contracts/Adm align with organizational objectives and strategies.
• Develop long-term strategies to improve contract management and administrative efficiency.
• Identify opportunities for process improvements, implementing best practices to enhance operational effectiveness.
• Coordinate with legal teams on contract breaches, compliance violations, and litigation matters.
• Provide training and guidance to staff on contract administration and management procedures and best practices.
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency.
• Promote and maintain high standards of Health and Safety at the PPC facility for all PPC staff and visitors.
• Maintain the quality, environmental and OH&S management system.
• Communicate the importance of fulfilling customer, legal and regulatory compliance requirements through periodic communication meetings as well as by conducting management reviews to ensure the availability of resources, that risk assessments are understood, and the integrated management system achieves its intended results.
• Ensure that the corporate policies are understood, implemented and maintained throughout at all levels.
• Responsible for the quality of Petrochem Performance Chemicals LLC products and services since you control the resources, systems and processes by which conforming work is accomplished.
• Accept the legal and moral obligations to ensure, as far as reasonably practicable, a safe and healthy working environment.
• Responsible for the implementation of Sustainability program and initiatives in the sector or BU as directed by the CSO.
• Responsible for creating a dedicated budget for CSO as directed from CSO.
• Responsible for implementing Energy policy and ISO 50001 as per corporate objective.
• Responsible for incorporating QHSE and Sustainability Objectives.
• To participate in Sustainability meetings.
• To participate in the creation of Sustainability report.

Ability & Skills:

• Expert knowledge of Contracts Administrations.
• Strong Analytical, communication and negotiation skills with a deep understanding of contractual obligations and legal frameworks.
• Advanced people management skills.
• Contacts and relationships with key clients and stakeholders.

Experience: A minimum of 10 years of experience in contract administration or management, preferably in the oil and gas industry.

Academic Qualifications: Bachelor's degree in business administration or equivalent.

Accountabilities and Performance Measures:

• Advanced Excel skills are a must.
• Experience in auditing is essential.
• Strong knowledge of Local regulations related to contracts in the oil and gas industry.
• Excellent negotiation, communication, and interpersonal skills.
• Strong organizational and project management skills, with the ability to manage multiple contracts and grants simultaneously.
• Detail-oriented with a high level of accuracy.
• Ability to work independently and collaboratively in a fast-paced, demanding, and complex work environment.
• Strong problem-solving skills and the ability to make sound decisions based on accurate and timely analyses.
• High level of integrity and dependability with a strong sense of urgency and results-orientation.

Global Competency:

• Collaboration
• Engaging others
• Providing Directions
• Developing Talents
• Delivering
• Agile Thinking
• Planning Ahead
• Situational Awareness

Functional Competency:

• Administration Management
• People Management/Leading and mentoring
• Safety & health leadership/compliance
• Negotiation
• Technical Contracts review and drafting

Please apply by attaching your CV only if you have relevant experience and qualifications.

Due to high volume of applications, only shortlisted candidates will be contacted.