Contracts Administrator

Job Purpose

• Managing the legal department’s online contracts database.
• Monitoring all legal contractual relationships and managing the life cycle of each contract.
• Uploading contracts for signature to the company’s online contracts tool and ensuring that all internal approvals are given.
• Automation of documentation and the use of automation systems to create first drafts of confidentiality agreements.
• Working with procurement to identify upcoming contract expirations, auto renewals, etc.
• Making first approaches to renewing vendors under the supervision of procurement.
• Time to be split between legal and procurement department.

This position will suit an individual with a legal background, who has strong computer skills.

Key Accountabilities

• Setting up and managing the filing and indexing of all contracts (legacy and new) in our Contracts Database.
• Maintaining our Contracts Database including analyzing and electronically annotating each contract, managing contract renewals, and running reports as required.
• Working closely with procurement to start contract renewals.
• Uploading contracts through internal software for approvals and e-signature and tracking such contracts through to signature, indexing, and filing.
• Following up the contractual process with all necessary stakeholders to ensure all contracts are duly signed and delivered by all parties.
• Being in charge of all contract renewals, auto renewals, expirations, etc.
• Assisting in the generation of first drafts using an automated drafting tool.
• Assisting with the maintenance and updating of precedents.
• Assisting with the automation of contracts.
• Assisting with basic legal work such as drafting non-disclosure agreements, termination letters, and extension letters.

Qualifications and Skills

• The Candidate must:
• Have three (3) years’ experience within a legal department or contracts administration role.
• Be confident with learning new technologies (training will be provided) and proficient in Word, Excel, and PowerPoint.
• Have excellent attention to detail.
• Be highly organized.
• Be self-motivated and able to work with minimal supervision.

Desirable but not required

• Legal qualifications or previously legal experience. This could be a flexible role and no candidate will be too qualified.
• Previous experience in drafting commercial contracts (paralegal or higher level).
• Own or spouse visa.