Conference Producer

Job Title: Conference Producer

Vacancy: 1 Vacancy

Job Description:

The Conference Producer will manage conferences from concept to post-event evaluation. Responsibilities include research, speaker recruitment, content creation, and logistical coordination. The ideal candidate is detail-oriented, with a passion for event planning, a solid understanding of industry trends, and the ability to build and maintain industry relationships.

Event Planning and Strategy:

• Work with the strategic leadership team & senior conference producer to develop comprehensive event plans.
• Work with internal teams (content production, marketing, sales, logistics) to execute event plans.
• Assist in creating timelines for all event activities.
• Conduct ongoing assessment of market dynamics to identify relevant conference topics.

Program Development:

• Conduct research to identify trending topics and industry-relevant content.
• Develop conference agendas, including session topics and formats.
• Support advisory board engagement and content development.
• Source and invite speakers and moderators.
• Conduct preliminary speaker interviews and develop event content.

Speaker Recruitment and Management:

• Execute speaker recruitment strategies.
• Manage speaker logistics, including travel and accommodation.
• Coordinate regular communication with speakers and provide pre-event briefings.

Budget Support:

• Monitor and track expenses.
• Provide financial updates and reports for event budgets.

Stakeholder Communication:

• Support communication with advisors, sponsors, partners, and vendors.
• Provide event updates to internal teams and assist in sponsorship and delegate sales coordination.
• Collaborate with the marketing team to ensure messaging aligns with event goals.
• Identify potential risks and assist in developing mitigation plans.

On-Site Support:

• Provide on-site assistance to ensure sessions run smoothly and help resolve any issues.
• Coordinate with AV teams and vendors to meet technical requirements.

Post-Event Evaluation:

• Gather feedback from attendees, speakers, and stakeholders.
• Analyze event performance and prepare post-event reports.
• Provide regular progress updates.

Desired Candidate Profile:

Qualifications:

• Bachelor’s degree in Event Management, Marketing, Business, or a related field.
• Some experience in event management or a related role is preferred.
• Strong organizational skills and ability to manage multiple tasks effectively.
• Good research and content development skills.
• Strong communication, negotiation, and relationship management abilities.
• Ability to work under pressure and meet deadlines.
• Basic proficiency in event management software and tools.