Bid Coordinator

Roles and Responsibilities

Assist the Bid & Marketing Manager where necessary with design and coordination of all aspects of tender bid documentation and presentations. From the initial enquiry from a Client, requesting information from multiple sources, setting the style of the Bid through graphic design, arranging the purchase of bespoke stationary to presenting the finished documents to Management. Assist the Bid & Marketing Manager where necessary with various marketing tasks as detailed below.

• Prepare mid bid and Client Interview presentations.
• Take the lead in the preparation of tender submissions and presentations, where necessary.
• Client research to gain knowledge prior to compiling the tender in order to have a greater understanding of client needs and values.
• Ensure that each bid complies with the highest standards; no two bids or presentations are identical.
• Design the background spreadsheets and prepare them for the insertion of the required information.
• Ensure all members of the bid process are aware of what information is required and when it is required.
• Coordinate with the presentation team to formulate the look and feel of the presentation.
• Collect, manipulate and insert into the overall bid or presentation the required information in such a way as to highlight the benefits of using ATS as a company.
• Ensure the delivery of the bid is made on time and presented in a professional manner.
• Upload all the tender bid information or presentation onto the presentation laptop for senior management to use as required.
• Ensure marketing material is kept up to date with regards to company profiles/brochures (1 for each sector of the business) and develop and enhance as and when required (e.g., project completions).
• Assist the Bid and Marketing Manager to produce internal communications to be shared with the entire business.
• Be an advocate of the ATS brand and ensure the correct brand guidelines are adhered to internally.
• Assist the Bid and Marketing Manager with award submissions, creating design proposals, and collaborating with the team regarding content.
• Assist the Bid and Marketing Manager to ensure accurate maintenance of the archiving system for all executed elements in the marketing calendar.
• Assist the Bid and Marketing Manager with key events within the organization to ensure smooth running and successful execution.
• Training and development of employees within the Bid Team, training them on the use of InDesign in order to ensure preparation for business growth in terms of volumes of tenders/presentations.

Desired Candidate Profile

• 10 years' experience in the construction/fit-out industry.
• General knowledge of Project Management and Construction methodology.
• Must be able to work without supervision.
• Must be able to prioritize work and work on multiple submissions.
• Must have excellent computer skills, including InDesign, Microsoft Office, PowerPoint, MS Project, and PipeDrive Adobe.
• High communication skills; must speak and write English fluently to a high standard.
• Must be willing to take on board new skills and keep up with changing presentation doctrines as used by our competitors.
• Must have a good command of English; other language skills would be an advantage.