Associate Sales Coordinator

JOB OBJECTIVE:

Approach small-mid range inquiries on specified projects and handling indoor inquiries. Coordinate between accounting, logistics, administration, sales team, and suppliers for processing sales orders and coordinating the forecasting.

KEY ACCOUNTABILITIES:

Business Development

1. Handling indoor inquiries (one-off sales) for dosing systems and chemical inquiries that do not need full technical proposals.
2. Handling regular inquiries with no or low technical demand.
3. Collection of payments from clients and maintaining a healthy collection status.
4. Conduct registration and prequalification process with all clients on their portals or offline.

Coordination and Reporting

1. Sales coordination with logistics, accounting, and administration for sales orders coordination.
2. Issuing proforma invoices, delivery notes, tax invoices, and related documents to all clients through SAP portal and sending physical documents through courier.
3. Developing and maintaining a filing system for managing sales databases and updating sales records.
4. Handling all client portals for invoice submissions.
5. Preparing monthly sales reports for management.

Procurement and Material Handling

1. Creating purchase requisitions for different materials.
2. Contacting suppliers and establishing sources for local supplies.
3. Coordinating the forecast for the sales department requirements of all materials.

JOB REQUIREMENTS:

Minimum Qualifications:

Business Administration, Accounting, and preferred engineering.

Minimum Experience:

1 to 3 years of experience in the same job responsibilities.