Assistant to Project Manager

Job purpose:

To provide comprehensive support to the Project Manager, the incumbent will handle office management, documentation and archiving, information provision, meeting coordination, and report analysis, while also managing client communications, monitoring service delivery, and facilitating operational efficiency within waste management projects.

Key Accountabilities:

• Assist the Project Manager in operational and administrative duties.
• Maintain a cordial relationship with the Client and ensure client and public satisfaction in terms of the Waste Management services offered by the company.
• Monitor service delivery and notify issues to the Project Manager.
• Assist in preparing design methods for work activities to increase efficiency and effectiveness in Waste Collection functions.
• Investigate delays in execution of operation plan and penalties with the PM.
• Monitor the timely submission of reports as per client requirements.
• Coordinate with other departments to share PM requirements and arrange necessary support.
• Schedule and arrange meetings as advised by the Project Manager and prepare minutes of meetings.
• Manage all correspondences to and from the client and ensure proper archiving.
• Create and maintain documentation and filing/archiving of all necessary documents.
• Prepare letters, emails, and memos as directed by the Project Manager.
• Collect and submit documents to the Project Manager that require approval and provide supportive information.
• Prepare daily/weekly/monthly project reports as required by the Project Manager.
• Prepare project-related reports for submission to Tadweer – AD, as advised by the Project Manager.
• Arrange required documents and submit monthly invoices to the client/s.
• Demonstrate flexibility to work in the client (Tadweer-AD) office/site under the supervision of client project managers/representatives.
• Adapt to new/additional client requirements related to Project Management.
• Perform ad hoc tasks and duties as assigned by the Project Manager, ensuring timely and effective support.

QHSE Responsibilities:

• Ensure compliance with all QHSE policies, procedures, legal requirements, and applicable quality, health, safety, and environmental regulations.
• Foster a safe and healthy working environment by adhering to company policies and industry standards.
• Participate in QHSE audits, risk assessments, and required training programs.
• Contribute to continuous improvement efforts to enhance quality and safety standards.
• Support environmental and safety initiatives aimed at minimizing risks and promoting sustainability.
• Regularly review and update processes to align with continuous improvement objectives.
• Actively engage in health, safety, and environmental training to ensure compliance and raise awareness across the organization.

Experience & Qualifications:

• Bachelor's degree in Engineering.
• 2-4 years of relevant work experience, preferably within the environmental or waste management industry.
• Bilingual proficiency in English and Arabic (written and spoken).

Knowledge & Skills:

• Proficient in administration, office management, and project management.
• Excellent verbal and written communication skills in both English and Arabic.
• Strong business correspondence and proposal writing skills.
• Skilled in letter drafting, presentation, and report writing.
• Effective negotiation skills.
• Proficient in MS Office Suite (Word, Excel, PowerPoint).
• Familiarity with office management software and applications.