Assistant Purchasing Manager

Reports to: Purchasing Manager / Ops Manager / Managing Partners

Department: Purchasing

No. of Direct Reports: 2

Base: Dubai

Total No of Reporting Staff in Department: 4

Job Purpose:

Reviewing purchase requests, stock control & establishing relationships with suppliers. Data entry & encoding. Covering for Purchasing Manager during absences.

Key Accountabilities:

1. Receive technician’s recommendations for follow up jobs and enter data to D365.
2. Must show initiative & creativity in solving purchasing issues. Using phone, email & internet to locate hard to find items.
3. Accurate encoding of parts ready for customer service team (CSE) to create quotations.
4. Liaising with CSE team to advise on availability and price of parts, which on occasion must be dropped straight to the job site.
5. Updating Parts Manager of any pending parts to advise the customer.
6. Ensuring technicians have the parts they need.
7. Warehouse stock checking, monitoring, replenishing & arranging in good order.
8. Creating an efficient and reliable stock control process/inventory system to minimize lost materials.
9. Assisting technicians with the prices of parts.
10. Monitoring the office drivers to ensure they have all parts required for the following day.
11. Arranging collection of parts in a timely manner to correspond with scheduled jobs.
12. Assist with providing new technicians with tools.
13. Assisting Business Partners when necessary for any ad hoc tasks or projects.
14. Follow up with suppliers for parts prices by phone & email.

Qualifications:

Knowledge & Experience:

• 2+ years previous experience in a purchasing role within the UAE.
• Previous experience with data entry & encoding parts.
• Previous experience with Microsoft Dynamics would be a distinct advantage.

Skills and Personal Qualities:

• High sense of personal integrity.
• Well organized and ability to schedule and prioritise work accordingly.
• Trustworthiness, professional and ethical in all that they do.
• Ability to communicate at all levels.
• Ability to work as a team or on own initiative.

Package:

• Competitive salary + performance based bonus.
• Monthly flight ticket cash- 150 dhs a month, once visa completed.
• Transport to and from work from most areas of Dubai (Not other Emirates).
• 30 days’ vacation per year.
• Positive working environment in British company.