Assistant Project Manager

Assistant Project Manager plays a crucial role in ensuring that construction projects adhere to established quality standards and meet regulatory requirements.
Responsibilities

1. Supports the Project Manager as the Company representative with the client and selected subcontractors during the program execution. Frequently interfaces with upper-level management and client personnel.
2. Follows up on instructions and commitments associated with the project.
3. Monitors contractor performance pertaining to schedule and conformance to plans and specifications.
4. Supports Project Manager in overseeing of the Project Execution Plan, Health and Safety Plan, Quality Assurance/Quality Control Plan, and other documents as required. Ensures that the project meets or exceeds goals established in these plans.
5. Oversee time and cost budgets inclusive of initial set up with the direction of the senior project management team.
6. Demonstrative capability in project controls (scheduling, cost reporting, forecasting, variation management etc).
7. Monitoring and evaluating project performance in line with time and budgetary constraints.
8. Communicating project performance results with the project management team.
9. Managing changes in project processes to resolve identified shortcomings in operational methods.
10. Plan and coordinate the resources for each job including inputs from other offices, sub consultants and other suppliers, and manage all jobs to deliver them on time, within the budget.
11. Performs other responsibilities associated with this position as may be appropriate to support the Project Manager.

1. Project Management Skills

1. Project Planning: Assisting in the development of detailed project plans, including timelines, milestones, budgets, and resource allocations.
2. Task Prioritization: Ability to prioritize tasks effectively to ensure that critical elements of the project are completed on time.
3. Scope Management: Helping define and manage the scope of the project to ensure that it stays aligned with the objectives.
4. Resource Management: Coordinating resources (people, equipment, materials) to ensure that the project progresses smoothly.

2. Communication and Interpersonal Skills

1. Stakeholder Communication: Keeping all stakeholders (team members, clients, vendors, and senior management) informed of project status, changes, and issues.
2. Team Collaboration: Collaborating with team members and other departments to ensure seamless execution of tasks.
3. Problem Solving: Identifying potential issues and proactively working with the team to resolve them, ensuring that the project stays on track.

3. Time Management and Organizational Skills

1. Scheduling: Helping create and maintain project schedules, ensuring all tasks are completed on time.
2. Deadline Management: Managing and monitoring the progress of deadlines, ensuring that tasks are completed within the allocated timeframes.
3. Document Organization: Maintaining accurate and organized records for project documentation, including contracts, reports, meeting notes, and budgets.

4. Risk Management

1. Identifying Risks: Assisting the project manager in identifying potential risks to the project, such as delays, budget overruns, or resource shortages.
2. Mitigation Plans: Helping develop and implement strategies to mitigate or avoid risks, ensuring smooth project execution.

5. Technical Skills and Industry Knowledge

1. Industry-Specific Knowledge: Understanding the industry or field the project is related to (e.g., construction, software, manufacturing) and how to apply project management principles to it.
2. Software Proficiency: Familiarity with project management software tools (e.g., Microsoft Project, Asana, Trello, Jira) and other relevant tools like spreadsheets (Excel) to track project progress and tasks.
3. Budget Management: Helping track expenses and ensure the project is completed within the allocated budget.