Assistant Manager - C&I - Administration - Dubai

Job Summary: We are seeking an Assistant Manager – Conferences & Incentives (C&I) for Jumeirah Beach Hotel. The role involves supporting the planning, coordination, and execution of conferences and events, ensuring exceptional service delivery, seamless operations, and positive client experiences.

Responsibilities:

1. Plan and coordinate conferences, incentives, and events, including logistics, schedules, and vendor management.
2. Communicate with clients to gather event requirements, provide updates, and resolve inquiries or concerns.
3. Oversee event staff, providing training and guidance during setup, execution, and breakdown.
4. Secure venues and coordinate facility arrangements to ensure event requirements are met.
5. Develop and manage event budgets, track expenses, and identify cost-saving opportunities.
6. Liaise with vendors, negotiate contracts, and ensure timely delivery of services.
7. Provide on-site support during events to manage operations and ensure client satisfaction.
8. Plan event logistics, including transportation, accommodations, and guest services.
9. Conduct post-event evaluations, gather client feedback, and contribute to future improvement initiatives.
10. Perform administrative tasks, including preparing event documents, managing records, and maintaining event calendars.

Requirements:

1. Strong event management, coordination, and logistics skills.
2. Excellent client communication and problem-solving abilities.
3. Ability to manage budgets, vendors, and multi-task in a fast-paced environment.
4. Experience in coordinating multi-day events, including large-scale conferences.
5. Strong leadership skills and ability to train and manage event teams.

Level of Education: Bachelor’s Degree in Hospitality, Marketing, Communication, or a relevant field.

Work Hours: Full-time with flexibility, including evenings, weekends, and holidays.

Experience in Months: 48-72 months (4-6 years) of relevant event management experience.