Assistant, Legal and Human Resources

Job Description

The Administrative Assistant, Legal and Human Resources provides general administrative support to the Legal and HR functions. Responsibilities include:

1. Drafting and editing internal and external communications, preparing memoranda and meeting minutes
2. Filing and maintaining records of correspondence, contracts, litigations, and other documentation
3. Tracking important deadlines for renewals of corporate registrations, licenses, litigations, and insurance coverage, connecting with other stakeholders, and initiating the process for the renewals
4. Completing KYC (Know Your Customer) documentation required by banks, insurance companies and client organizations
5. Facilitating documentation for new hires, promotions, and inter-company employee changes
6. Coordinating pre-employment screening for new employees
7. Overseeing the application, renewal, and cancellation of all UAE visas for employees and their accompanying dependents
8. Maintaining the vacation/leave balances for the UAE office
9. Processing enrollments/cancellations for employee benefit plans
10. Tracking and reporting on all recruitment activity in the region (vacancies, offers accepted/rejected)
11. Assisting with Expat housing by drafting rental agreements, and following up with landlords and other stakeholders
12. Maintaining organizational charts
13. Performing additional duties and special projects as required

Education And Experience

1. Bachelor’s degree in human resources, Business, Management or Law
2. 2+ years working in a similar capacity in a GCC country

Skills And Competencies

1. Excellent communication skills, both written and verbal
2. Knowledge of Microsoft Office Suite, including Microsoft Visio and SharePoint
3. Ability to work effectively with individuals at all levels of the organization
4. Ability to work with minimal supervision
5. Ability to deal sensitively with private and confidential information
6. Self-starter with eagerness to assist and learn
7. Ability to work in fast-paced deadline-oriented environment
8. Handling a large workload while maintaining attention to detail and meeting deadlines