Assistant Executive Engineer

Roles and Responsibilities

The job holder will be responsible for managing the collection process of any outstanding payments by coordinating with customers to ensure that timely payments are completed to minimize instances of overdue payments.

Key Responsibilities

1. Monitor customer accounts regularly and identify potential instances of bad debts or payment issues and address them in a professional manner to reach payment agreements with customers, thereby enhancing strong customer relations.
2. Collect overdue payments/bad debts from customers in a timely and efficient manner by utilizing reasoning and negotiation skills, while also focusing on building strong customer relationships to minimize future instances of bad debts and increase customer loyalty.
3. Release proof of payments to the finance team and ensure that billing and collection processes are completed accurately and on time, in accordance with established guidelines and policies to minimize errors, improve financial accuracy, and reduce the risk of financial mismanagement.
4. Work closely with the Finance Department and Customer Relations Management Department to manage defaulter cases efficiently.
5. Perform progressing activities on instalment plan(s) (milestones/date basis) to ensure that billing of the due amount is captured accurately in the SOA (Statement of Account) as per SPA (Sales Purchase Agreement).
6. Maintain accurate records of payment plans, availability, and collections in the internal CRM (Customer Relation Management) system and ensure that all relevant documents are properly secured through an efficient document management system to minimize errors, reduce the risk of data loss; and improve operational efficiency.
7. Analyze the assigned overdue payment cases and issue legal notice(s) to customers in consultation with the legal department and other authorities (DLD and Dubal court) by validating information from SPA, Yardi/Oracle system, and customer files/documents.
8. Complete necessary administrative duties in a timely and accurate manner, including resolution forms, termination forms, and responding to customer inquiries via email to ensure that all necessary paperwork is filled, and customer inquiries are resolved promptly and ensure proper and complete documentation.
9. Prepare reports on collections activities and outstanding payments, analyze these data, and take the appropriate decisions referring to the construction percent with the aging report.
10. Coordinate the termination process for properties, ensuring adherence to contractual agreements and compliance with legal requirements.
11. Collaborate with legal and compliance teams to ensure terminations are conducted within established legal frameworks.
12. Maintain, update, and archive comprehensive records of all terminations, including documentation and communication.
13. Ensure compliance with company policies, industry regulations, and legal requirements throughout the termination and inventory management processes.
14. Continuously assess and enhance termination and inventory management processes to optimize efficiency, minimize costs, and enhance overall operational effectiveness.
15. Generate regular reports on termination activities, inventory status, and key performance indicators (KPIs) for presentation to the management team.
16. Analyze data to identify trends, opportunities, and areas for improvement in termination and inventory management processes.

Desired Candidate Profile

1. Bachelor’s degree in Finance/ Accounting/ Business Administration / Law; Master’s degree preferred.
2. Knowledge of legal regulations and procedures related to terminations and receivable management.
3. Proficiency in MS Office suite, particularly MS Excel for data and reporting.
4. Conversant with CRM system (YARDI)/Salesforce/Oracle.
5. Strong analytical skills - Ability to interpret data and draw actionable conclusions.
6. Excellent verbal and written communication skills.
7. Strong negotiation abilities to handle interactions with clients/customers professionally.
8. Ability to convey complex financial information in a clear and concise manner.
9. Customer Relationship Management.
10. Detail-oriented and team player.
11. Excellent time management skills.
12. Able to handle multiple tasks and meet deadlines.
13. Ability to prioritize collections efforts.