Administrator (3-Month Contract)

Transguard Group was established in 2001 and has diversified significantly, we lead in the fields of Cash Services, Security Services, Manpower Services, Facilities Management & Aviation. Transguard Group is the UAE's most trusted business support and outsourcing provider and has a large, dynamic, and culturally diverse workforce with 50,000 employees!

We are currently recruiting for an Administrator - Workforce Solutions to join our Manpower and Mobilization team located in our HQ, in DAFZA, Dubai Airport Free Zone.

Scope: Administrator - WFS is responsible to support the Account Management Team in the delivery of the HR services to the assigned key accounts, working with the Manager Workforce Solutions to ensure the customers & employees' expectations are exceeded with exceptional service delivery standards, ensuring all operations are in line with the standard operating procedures.

• Updated accurate salaries and bank details ensuring salaries are processed correctly
• Timely submission of cash requests, claims, and expenses made towards passes and permits
• Maintain accuracy in application of visa, medical, passes

Customer

• Closely work with account management team on Transition Planning for Onboarding/Offboarding Projects
• Ensure the smooth delivery of the following HR services to the end client; recruitment and hiring, employment visa (new, renewals, cancellations), passport and visa services, payroll services, onboarding and offboarding, disciplinary and performance management, Oracle workflow and processing, and ad hoc HR requests
• Ensure all tasks are aligned to the agreed SLA with the teams

Process

• Support in weekly and monthly reports on admin activities and status as and when required
• Follow the Standard Operating Procedures (SOPs), Standard Work Instructions (SWIs) and Key Performance Indicators (KPIs) for each of the assigned accounts
• Understand how the individual work schedules are aligned to the team schedule to meet the deadlines
• Assist in the disciplinary issues arising from employees in conjunction with client HR
• Track and maintain records of employees pertaining to their life cycle (personal documents, passes and permits, medical insurance, lifecycle documents, etc.)
• Data Dump Management and using reports to enable efficiency in work
• Participate in Continuous improvement initiatives to bring efficiency and savings

Selection Criteria

• Should be aware of the Basic UAE Labor laws and processes.
• Minimum English Language Level 4 (by Transguard Group Standards)
• Min 1-2 years of administrative experience (HR knowledge is an advantage)
• Should be organized with the ability to re-prioritize and multitask.
• Exposure to HRMS system will be an advantage
• Good computer skills with experience in using all MS office tools