Administrative Trainee

Responsibilities:

• Manage sensitive information with discretion and integrity.
• Act as the first point of contact for the Executive Office.
• Manage the General Manager's calendar.
• Prepare reports, presentations, memos, SOPs, complimentary vouchers, and any official documents.
• Manage correspondence, including negative reviews directed to the GM.
• Prepare and process the GM's monthly expenses, travel expenses, insurance reimbursement claims, and travel arrangements.
• Review and proofread contracts, capex files, and any other documents for accuracy before the General Manager's review.
• Keep all ExComs/departments on task to meet deadlines.
• Prepare the monthly business review presentation and take minutes.
• Monitor project timelines and deliverables, ensuring deadlines are met.
• Maintain organized filing systems, both physical and digital.
• Prepare reports for the GM.
• Manage stationery inventory.

Qualifications:

• Bachelor's degree in Hospitality Management, Business Administration, or a related field preferred.
• Previous experience as a personal assistant or in an administrative role, preferably within the hotel or hospitality industry.
• Experience in supporting senior management is an advantage.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and prioritize tasks effectively.
• Strong attention to detail.
• Problem-solving and critical thinking skills.
• High level of integrity and confidentiality.
• Adaptability to changing environments and priorities.

Remote Work: No

Employment Type: Full-time