Administrative Officer, Tuning Into Kids

Utilise your strong administrative skills to facilitate training courses and support the Tuning in to Kids program.

• Use your program administration skills to support an important program - Tuning in to Kids is a suite of nationally and internationally recognised evidence-based emotion focussed parenting programs.
• Join a collaborative and supportive team that fosters innovation, teamwork, continuous improvement and job satisfaction.
• 17% superannuation, salary packaging, subsidised health and wellbeing services, fitness and cultural clubs, Myki discounts, and a 25% discount on graduate courses to our staff and their immediate families!

About the Role

This is an exciting opportunity for a motivated Administrative Officer to join the Tuning into Kids (TIK) program. Tuning in to Kids is a suite of nationally and internationally recognised evidence-based emotion focussed parenting programs, including Tuning in to Kids (TIK), Tuning in to Teens (TINT), Dads Tuning in to Kids (Dads TIK) and Tuning in to Toddlers (TOTS).

The position forms a key part of a small administrative team. You will collaboratively work with other team members to undertake a range of general administrative tasks.

Your responsibilities will include:

• Develop and maintain detailed knowledge of the Tuning in to Kids suite of programs.
• Coordinating and managing TIK training courses, including registrations, participant support, materials, and certification.
• Providing support at in-person training events at Mindful.

Who We Are Looking For

To be successful in this role you will have high level organisational abilities, capable of setting priorities and meeting deadlines in a fast-paced environment, even when faced with competing demands. Additionally, you possess excellent teamwork and communication skills, enabling you to work effectively with various internal and external stakeholders.

You will also have:

• Completion of a degree, or an equivalent combination of relevant experience and/or education/training.
• Demonstrated ability to work independently and as part of a team, with a demonstrated commitment to providing excellent customer service.
• A good understanding of privacy and confidentiality issues, including the application of these to record-keeping.
• High level of proficiency in the use of standard application software such as the Microsoft Office suite (particularly Word, Excel and Powerpoint), Sharepoint and Office Outlook, as well as aptitude in learning and adapting to a range of digital platforms.

This position requires the incumbent to hold a current and valid Working with Children Check to ensure the University provides a safe environment for everyone.

Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.

Your New Team – Tuning in to Kids

Tuning in to Kids (TIK) is an evidence-based parenting program created by Sophie Havighurst and Ann Harley. With over 20 years of research evidence to support its benefits, and a number of variants developed and evaluated over time, the program is disseminated from Mindful at the University of Melbourne. The TIK team includes academics, program trainers and administrators who work at Mindful.

What We Offer You!

In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses.

About the University of Melbourne

We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research.

Be Yourself

The University of Melbourne values the unique backgrounds, experiences and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live.

We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require any reasonable adjustments with the recruitment process, please contact the email address listed at the bottom of the page.

Aboriginal and Torres Strait Islander Applicants

We welcome and strongly encourage applications from Aboriginal and Torres Strait Islander people.

We recognise that reconciliation is central to our purpose.

Join Us!

If you feel this role is right for you, please apply with the following documents:

• Resume
• Cover Letter outlining your interest and experience
• The responses against the Selection Criteria (found in the Position Description)

If you have any questions regarding the recruitment process, please feel free to contact Katie Robertson via email at, ensuring that you include the Position Number and the Job Title as the subject.

If you have any particular questions regarding the job please follow the details listed on the Position Description.