Administrative Officer - College of Interdisciplinary Studies UAE National

The Opportunity

The College of Interdisciplinary Studies seeks an incumbent who provides administrative and logistical support for the Dean. Actively supports in coordinating a variety of administrative and operational activities. Works under minimal supervision with extensive latitude for the use of initiative and independent judgment and performs the following duties.

The Responsibilities

• Prepares correspondence, presentations, reports, agendas, and memos for the Dean, including handling of confidential information.
• Supports the Dean with budget planning and management submissions and prepares the Dean's expense reports.
• Supports the development and preparation of College of Interdisciplinary Studies publications such as reports, brochures, and invitations.
• Supports the College Administrative Officer with monitoring internal control processes and financial analysis account management/reconciliation.
• Provides administrative support for the Dean, including the arrangement of day-to-day schedule, travel arrangements, mail handling, supplies control, and necessary communications internally and externally.
• Organizes and schedules meetings, events, and appointments, notifying attendees of location and time. Coordinates room bookings, equipment, and catering for supervisor.
• Coordinates work with other Colleges, school districts, and other organizations.
• Effectively communicates with executives and management within the University, State agencies, and various school districts.
• Provides exam support, including assisting with scheduling and liaising with support departments and preparing, distributing, and collecting exam packs.
• Provides administrative leadership for local and international accreditation projects, including the formatting and storage of documentation, the preparation of materials for review, and arranging site visits.
• Performs special projects and assignments as requested by the Dean.

The Requirements

Must possess a Bachelor's degree from an accredited institution with a minimum of 2 years of experience in administrative work or an equivalent combination of experience and education.

Preferred Requirements

• Must have strong written and oral communication skills in English and preferably in Arabic.
• Highly computer literate, including Microsoft Office Suite. Familiarity with graphic design software would be advantageous.
• Prepares payment requisitions and reimbursements for professional development, internships, and external reviewers.
• Ability to learn and manage ZU web management software.
• Knowledge of office management systems and procedures.
• Proficiency in MS Office (MS Excel, MS PowerPoint, Outlook).

The Benefits

The University's benefits package is highly attractive with competitive salaries free of tax in the U.A.E., cash housing, annual vacation, airline tickets for the employee and immediate family, educational subsidies for children, and healthcare provided to the employee and sponsored family members.

To Apply

In addition to completing the online application form, attach a cover letter, a current CV, and the names and contact details of three professional references.

While we appreciate all applications, you will be contacted only if you are selected for an interview.

For any further enquiries please contact