Administrative Officer / Admin - Factory

We are seeking a dedicated and proactive Administrator to join our team. The successful candidate will be responsible for overseeing a wide range of administrative functions, ensuring smooth operations across various departments including Vehicle Management, Hotel Booking, Security, Telephone, Canteen, Labour, Factories, Insurance, and HR activities.

Vehicle Department:

• Maintain and update MIS reports and records for vehicle maintenance.
• Track drivers' attendance and ensure timely vehicle services and repairs.
• Guarantee timely provision of vehicles based on requisitions.
• Oversee vehicle compliance, including insurance renewal.
• Handle drivers' increment documentation, salary verification, and tour bill approvals.

Labour Camp Accommodation:

Manage labour camp accommodation which involves cleaning, maintenance, safety & security, and provide accurate weekly & monthly reports.

Security Department:

• Prepare MIS reports and conduct audits on security supervisors and guards' records.
• Provide recommendations for security improvements.
• Manage security billing and increment documentation.

Telephone:

• Manage billing and prepare MIS reports.
• Communicate with service providers, raise complaints, and handle activation/deactivation of services.
• Oversee documentation related to internal SIM and network services.

Canteen:

• Address daily complaints regarding quality and quantity from staff and canteen contractors.

Labour Department:

• Manage contractors' Visa agreements and registration renewals.
• Handle government communications and notifications.
• Liaise with departmental officers.

Other Works:

• Coordinate with police and forest departments as needed.
• Manage interactions with Govt Bodies for cleaning and other activities.
• Oversee various administrative tasks under the guidance of managers, including emergency actions, general repairs, and asset maintenance.

General Administration:

• Manage emergency actions, stationary PR work, and advocate quotations and billing.

Personnel and Time Office Functions:

• Oversee all time office functions.
• Monitor MIS and ensure compliance with third-party audit observations.

HR Activities:

• Lead recruitment efforts, including sourcing, screening, and interviewing candidates.
• Manage onboarding, orientations, and compliance with company policies.
• Assist with employee disciplinary actions and terminations.
• Provide administrative support to the HR department, including handling court cases and coordinating with the HR team.

Desired Candidate Profile:

• Proven experience in a similar administrative role.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in MS Office and other relevant software.
• Knowledge of compliance and regulatory requirements related to various administrative functions.

Employment Type: Full Time

Company Industry:

• Metals
• Steel
• Iron
• Aluminium
• Fabrication

Department / Functional Area:

• HR
• Human Relations
• Industrial Relations

Keywords:

• Factory Administration
• Foundry Admin
• HR And Administration Executive