Administrative Officer

· Schedule meetings, prepare an agenda, coordinate with concerned departments, and prepare minutes of the meeting.

· Screen and receive telephone calls and emails, provide necessary information, and transfer calls to the concerned person.

· Prepare official correspondence, emails, documents, and reports.

· Maintain all records for the IT department and ensure that all reports and records are filed properly and accessible for immediate use.

· File documents such as circulars, memos, IT files, forms, PO copies, invoices, online payment copies, warranties, and others.

· Create manuals for MIS application; review, update, and revise manuals as required.

· Handle WIFI vouchers for internet connectivity for guests and employees.

· Create Gadget Issuance Forms and Acknowledgement Receipts for employees.

· Coordinate various administrative duties and issues that concern the IT department staff.

· Assist the NPG IT Manager with daily administrative and support duties, which include managing the calendar, attending meetings, email creation, coordinating with programmers, and following up.

· Perform ad hoc tasks as assigned by the managing director, the board of directors, and IT managers.

Job Requirements

· Bachelor’s degree in business administration or a relevant field.

· Minimum of two (2) years of experience as an administrative officer or administrator.

· Ability to comprehend the varied activities of a large organization to manage the volume of requirements passing through the department.