Administrative Coordinator – Diplomatic and Diplomatic wholesale

About Us:

MMI are a dynamic beverage import marketing, sales, retail, and distribution organisation, and our vision is to delight every customer with our passion for quality and service.

Headquartered in Dubai, we operate in 42 countries across South and East Africa, the Gulf & Middle East, Southern Europe, Indian Ocean, and Southeast Asia, making us one of the world’s leading independent distributors.

At every interaction with our portfolio, events, and outlets, we strive for exceptional experiences for our customers and consumers through innovations like the award-winning Le Clos Finest Wines and Luxury Spirits retail concept to trend-driven brands and e-commerce and through operational efficiency and the highest standards of customer service at every touch point.

The Role:

We're looking for a proactive Administrative Coordinator to join our Diplomatic team at Dubai HQ. Manage order fulfillment, coordinate across teams, handle product codes, and ensure smooth logistics operations. Ideal candidates possess strong analytical skills, proficiency with PowerBI and Salesforce, and the ability to multitask effectively.

Key Responsibilities:

1. Utilize PowerBI and Salesforce for data analysis, reporting, and generating codes.
2. Support the forecasting process and plan for optimal SKU efficiency.
3. Coordinate effectively with Customer Service, Warehouse, and Shipping teams to ensure timely order preparation and adherence to shipping schedules.
4. Arrange timely shipping and delivery for all orders.
5. Collaborate effectively with Warehouse, Customer Service, and Supply Chain teams to ensure efficient order completion.
6. Generate and maintain accurate product codes.
7. Conduct regular audits and update inventory records.
8. Handle stock transfers efficiently.

Required Qualifications & Experience:

1. Minimum 2 years of relevant administrative coordination experience.
2. WSET Level 1 certification (mandatory).
3. Experience in logistics and supply chain operations.

What we offer:

Join a team of experienced professionals who are experts in the industry. We want to create memories and provide an exceptional experience to every customer on every visit. That's why we're passionate about offering a wide variety of delicious and high-quality products. We’re committed to sustainable practices, reducing our environmental impact, and giving back to the communities that we operate in. We're committed to putting our people first by creating a positive and supportive work environment where everyone feels valued and respected.

How to apply:

Click ‘Apply’ to join our team.