Administrative Coordinator - B

Choosing Capgemini means choosing a company where you will be empowered to shape your career in the way you’d like, where you’ll be supported and inspired by a collaborative community of colleagues around the world, and where you’ll be able to reimagine what’s possible. Join us and help the world’s leading organizations unlock the value of technology and build a more sustainable, more inclusive world.

Your Profile

• Experience in office management
• Negotiation and relationship building skills
• Leadership, the ability to ‘make things happen’
• Knowledge of WH & S guidelines and procedures
• Knowledge of office management responsibilities, systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving
• Strong organizational and planning skills
• Computer skills and knowledge of office software packages

Your Role

• Manage front-desk activities, recognize clients or visitors, answer phone calls, book meeting rooms, and ensure the office efficiency is maintained.
• Manage office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are prepared, supply requisitions are reviewed and approved, and that clerical functions are properly assigned and monitored.
• Address employee office-related concerns and ensure a productive work environment.
• Coordinate with different departments on all office requirements.
• Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time.
• Ensure office Work Health and Safety standards are maintained, compliance is upheld, and complete office internal and external audits.
• Prepare and assist with internal or external audits by providing necessary records or documentation.
• Develop standards and promote activities that enhance operational procedures.
• Conduct office staff activities to ensure maximum efficiency.
• Monitor and maintain office policies and procedures.
• Prepare operational reports and schedules.
• Monitor and maintain office supplies.
• Sort and direct all incoming correspondences and respond as assigned.
• Track office expenses and assist in budget preparation.
• Conduct internal communication, policy updates, and announcements; manage travel and logistics, shipments, deliveries, and pickups; maintain shipment logs and update tracking details.