Administrative Coordinator

Momentum is a leading full-service marketing agency in the MENA region, renowned for creating powerful brand experiences that drive meaningful results. Our success lies in innovation, creativity, and seamless execution, making us a trusted partner for renowned brands across the region.

Role Overview:

We are seeking a proactive and organized Administrative Coordinator to support our dynamic operations team. The ideal candidate will manage day-to-day administrative tasks, coordinate on-ground promoters, and oversee recruitment and management of promoters and freelance staff.

Key Responsibilities:

• Provide daily administrative support, ensuring smooth operations across departments.
• Coordinate and manage schedules and deployment of promoters and freelance staff for on-ground marketing activations.
• Oversee the hiring process for promoters and freelancers, including sourcing, screening, interviewing, and onboarding.
• Maintain an organized database of promoter and freelance staff profiles.
• Act as the primary point of contact for promoter-related inquiries and logistical issues.
• Prepare and maintain accurate records, including timesheets, expenses, and reports.
• Liaise closely with the events and activation teams to ensure promoter requirements and standards are consistently met.
• Support general office management tasks, including organizing meetings, handling correspondence, and managing documentation.

What You Bring:

• Bachelor’s degree or equivalent experience in administration or a related field.
• 1-2 years' experience in administrative support or operations coordination, preferably within events, activations, or marketing agencies.
• Strong organizational and time management skills, with the ability to multitask and prioritize effectively.
• Excellent communication and interpersonal skills.
• Experience in hiring and managing temporary or freelance staff is highly desirable.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Detail-oriented with strong problem-solving abilities.
• Ability to work effectively independently and within a team environment.

Why Momentum:

• Competitive compensation and benefits.
• Excellent opportunities for career growth and professional development.
• Collaborative, supportive, and dynamic work environment.
• Be part of a leading agency shaping the future of marketing in the MENA region.

Application Deadline:

Applications are reviewed on a rolling basis. Apply today and join the Momentum team!