Administrative Clerk | Office Assistant | Receptionist | Front Desk Agent

Job brief

We are seeking a highly organized and efficient Administrative Clerk to provide comprehensive support to our Team. You will play a vital role in ensuring the smooth daily operations of our office by handling a variety of administrative tasks with accuracy and diligence. You will be a proactive team player who thrives in a fast-paced environment and enjoys interacting with diverse stakeholders.

Responsibilities

1. General Office Management:
   1. Manage incoming and outgoing mail and electronic correspondence.
   2. Schedule meetings and appointments for team members.
   3. Maintain and update calendars and databases.
   4. Coordinate travel arrangements and expense reports.
   5. Order and manage office supplies.
   6. Prepare and process documents, including presentations, reports, and memos.
   7. Maintain filing systems and records.
2. Administrative and Communication Support:
   1. Greet visitors and answer phone calls professionally.
   2. Provide accurate and timely information to staff and guests.
   3. Follow up on inquiries and requests.
   4. Liaise with internal and external stakeholders.
   5. Compose and proofread various documents.
3. Project and Event Support:
   1. Assist with planning and managing office events and projects.
   2. Gather and prepare meeting materials.
   3. Take minutes and document key decisions.
   4. Handle travel arrangements and logistics for off-site events.
4. Technology and Software:
   1. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace applications.
   2. Ability to learn and adapt to new software systems.
   3. Maintain basic IT knowledge for troubleshooting common technical issues.

Requirements

1. High school diploma or equivalent required.
2. Minimum of 1-2 years of administrative experience in a fast-paced office environment.
3. Excellent organizational and time management skills.
4. Strong verbal and written communication skills, with the ability to clearly and concisely convey information.
5. Attention to detail and accuracy in all tasks.
6. Ability to prioritize and multitask effectively.
7. Positive and helpful attitude, with a willingness to learn and adapt to new situations.
8. Proficient computer skills, including typing speed and internet navigation.