Administrative Assistant

We are an interior design boutique, looking to hire an administrative assistant.

Responsibilities:

• Manage records, schedules, and reports using Excel, Zoho Books, and Microsoft Office.
• Handle emails professionally and maintain clear communication with partners, team members, and suppliers.
• Schedule and manage meetings on calendars.
• Process and track POs, invoices, payments, and receivables in the system.
• Follow up on supplier payments, client payments, and tax invoices of all orders.
• Coordinate and manage deliveries of furniture on sites.
• Maintain accurate digital filing and document organization.
• Track renewals (licenses, subscriptions) with timely reminders.
• Support project timelines, budgets, and procurement.
• Proactively suggest and implement efficient systems to streamline tasks.
• Ensure confidentiality in handling company and financial information.
• Prepare and lead weekly sales meetings.
• Record payments schedules, client, and supplier details.
• Research and compare vendor quotes.
• Create shopping lists based on company guidelines.

Proficiency in:

• Excel
• Microsoft Office

Skills:

• Strong organization, communication, and problem-solving skills are required.
• Basic knowledge of accounting to convey correct information to the team.
• Good English language knowledge.
• Generally presentable.