Administrative Assistant

Company Description:

Luxliving Real Estate is a property services company based in Dubai, United Arab Emirates. With over 25 years of combined real estate expertise, we specialize in Sales, Leasing, Portfolio Management, Investment, and Advisory services. Our commitment to excellence ensures top-tier customer care while strictly adhering to regulatory standards. Backed by a team of professionals with profound market knowledge and multilingual proficiency, Luxliving is dedicated to delivering outstanding service.

Role Description:

We are seeking a detail-oriented and proactive Administrative Assistant to join our dynamic team in Dubai. This is a full-time, on-site role that plays an important part in supporting daily operations and ensuring seamless workflow within the office.

Key Responsibilities:

1. Client Communication: Professionally handle inquiries via phone, email, and in-person interactions while maintaining a courteous and customer-centric approach.
2. Document Management: Prepare, edit, and organize real estate documents, contracts, and listings, ensuring all files remain accurate and up to date.
3. Scheduling: Efficiently coordinate appointments, property showings, and meetings for agents and clients while managing office calendars.
4. Listing Management: Assist in creating compelling property listings by capturing high-quality photos, writing engaging descriptions, and uploading them to relevant platforms.
5. Database Management: Maintain and update client databases, ensuring all contact details and records are accurate.
6. Market Research: Conduct property and neighborhood research to support agents in pricing strategies and marketing efforts.
7. Administrative Support: Oversee daily office operations, including answering phones, managing office supplies, and maintaining a well-organized workspace.
8. Transaction Assistance: Support the preparation of real estate contracts, escrow documentation, and closing procedures.
9. Marketing Support: Contribute to marketing initiatives, social media management, and online property promotions to enhance brand visibility.
10. Financial Records: Assist in tracking and processing invoices, expenses, and commission records with accuracy.

Qualifications:

• High school diploma or equivalent; additional education or real estate courses are a plus.
• 1-2 years of experience in the real estate industry (mandatory).
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in office software (e.g., MS Office, Google Workspace).
• Familiarity with real estate procedures and terminology preferred.
• Attention to detail and the ability to work independently.

Join us at Luxliving Real Estate and be a part of a dynamic team that values professionalism, innovation, and excellence in the real estate sector!