Administrative Assistant

Vacancy

1 Vacancy

Job Description

We are looking for a dynamic and multitasking professional to join our team as an HR & Admin Assistant cum Document Controller. The ideal candidate will be responsible for handling a variety of tasks, including HR, administration, and recruitment support. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple responsibilities efficiently.

Desired Candidate Profile

HR & Recruitment Support:

• Assist in the recruitment process, including posting job ads, screening resumes, scheduling interviews, and coordinating with candidates.
• Provide orientation for new employees by preparing information packets, explaining company policies, and gathering necessary documentation.
• Maintain employee records and ensure all HR-related documents are up-to-date and confidential.

Administrative Duties:

• Greet employees, clients, and visitors, and handle inquiries promptly and courteously.
• Provide full administrative support to the management team, including filing, scanning, photocopying, and managing office supplies.
• Maintain and update physical and digital records, ensuring easy retrieval of documents as needed.
• Prepare and distribute payroll, maintain payroll records, and handle related queries.

Document Control:

• Prepare and manage document transmittals for client submissions.
• Track submitted documents and follow up until client approval is obtained.
• Ensure all documents are properly filed and organized in both physical and digital formats.

Additional Tasks:

• Address social media messages and emails in a timely and professional manner.
• Assist in ad-hoc duties as required by the management team.
• Maintain a high level of confidentiality and discretion in all tasks.

Qualifications:

• Bachelor’s or Master’s degree in any discipline.
• Candidates with 3-5 years of experience in HR, administration, or document control.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and PDF tools.
• Strong organizational and multitasking abilities with the ability to prioritize tasks effectively.
• Familiarity with office equipment such as printers, scanners, and copiers.
• Presentation skills and the ability to handle calendars and schedules.
• High level of confidentiality and professionalism.

Preferred Candidates:

• Candidates residing in Dubai Silicon Oasis or nearby areas will be given preference.
• Ability to join immediately is highly desirable.