Administrative Assistant

• Prepare and process new listings, including MLS entry, signage, lockboxes, and marketing materials.
• Coordinate listing documentation and ensure compliance with all legal and brokerage requirements.
• Maintain accurate records of all listings and update databases as needed.
• Communicate with agents, clients, photographers, and vendors regarding listing timelines and marketing efforts.

Reception & Front Desk Duties:

• Greet and assist clients, guests, and agents in a professional and welcoming manner.
• Answer and direct incoming calls, emails, and messages.
• Maintain the cleanliness and organization of the reception area and common spaces.
• Manage incoming and outgoing mail, deliveries, and courier services.

Office Administration:

• Monitor and order office supplies and equipment as needed.
• Assist with scheduling, calendar management, and internal communications.
• Help coordinate meetings, training sessions, and events.
• Provide administrative support to agents and office leadership as required.

Desired Candidate Profile:

• Previous administrative experience, preferably in real estate or a professional office setting.
• Knowledge of real estate platform is a plus.
• Strong communication and customer service skills.
• Highly organized with excellent attention to detail.
• Proficient in Microsoft Office Suite and general office technology.
• Ability to handle multiple tasks and deadlines with a positive, can-do attitude.