Administrative assistant

Administrative Assistant Vacancy in Dubai, UAE

Position: Administrative Assistant

The Possibility: The College of Organization seeks an incumbent for the position of Administrative Assistant to provide administrative and secretarial support to the Assistant Dean, faculty, and students.

The Duties:

1. Serve as the first point of contact for students in the COB office, responsible for directing student queries to the appropriate administrator.
2. Assist faculty and managers with daily tasks such as scanning, copying, and printing.
3. Coordinate student meetings with the Assistant Dean, Associate Dean, and Dean as needed.
4. Maintain and update the inventory of approved College of Business textbooks, assist in textbook distribution and retrieval.
5. Help coordinate university-related events on campus (e.g., set up the university's booth and prepare materials for Majors Day and graduation celebration).
6. Arrange tours and transportation for students and accompany them as a chaperone when necessary.
7. Establish spreadsheets and access student records to verify information.
8. Coordinate IELTS exams for graduating students.
9. Book rooms for various meetings.
10. Arrange catering as required.

The Requirements:

1. Must possess a diploma from an accredited institution and have a minimum of 0-1 year of experience in a similar role or a comparable combination of education, skills, or experience.
2. High computer proficiency and typing speed of at least 35-40 wpm in English.
3. Fluency in English; Arabic is an asset.

The Benefits: The university's benefits package is very attractive, with competitive salaries tax-free in the U.A.E., cash housing, a furniture allowance, annual vacation airline tickets for the employee and immediate family, educational subsidies for children, and healthcare provided for the employee and sponsored family members.

To Apply: Along with completing the online application, attach a cover letter, a current curriculum vitae, and the names and contact details of 3 professional references. While we appreciate all applications, only candidates selected for an interview will be contacted.