Administrative Assistant

This position is based in our Abu Dhabi office. We are seeking applicants currently in Abu Dhabi or willing to relocate, with 2-5 years of relevant experience and proficiency in English & Tagalog.

About the Company & Role

Al Fardan Jewellery, a key part of the Al Fardan Group, is a distinguished family-owned conglomerate with over 60 years of regional leadership. Upholding traditional values and a commitment to integrity and premium service, the company embodies the legacy of founder Mr. Haji Ibrahim Al Fardan. Under Chairman Hassan Ibrahim Al Fardan, the Group has successfully expanded into new sectors and made a significant market impact.

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

What you’ll do in this role:

• Provide comprehensive office, clerical, and administrative support to the team.
• Manage and respond to email correspondence and document requests in a timely manner.
• Maintain and update records, files, and databases to ensure they are accurate and accessible.
• Handle document filing and prepare internal and external correspondence, including letters, faxes, meeting agendas, and minutes.
• Arrange visitor schedules and, when required, act as an interpreter.
• Manage telephone calls, faxes, and distribute correspondence appropriately.
• Coordinate weekly schedules and manage various communications.
• Draft presentations, meeting notes, and other essential documents.
• Perform additional administrative tasks as assigned by the manager.
• Provide ad hoc support around the office as needed.

What is required and what we’re looking for

• Bachelor’s degree or equivalent experience in a related field.
• Minimum of 2 years of experience in office administration, reception, or a similar administrative role.
• Proficiency in both English and Tagalog is required
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Demonstrated ability to manage multiple priorities, coordinate administrative tasks, and provide personal support.
• Strong organizational skills with meticulous attention to detail and the ability to multi-task effectively.
• Excellent written and verbal communication skills.

Working at Al Fardan What's On Offer:

• Excellent exposure
• Career Development Opportunities
• Training Opportunities
• Stable, Open and Friendly Working Environment

Al Fardan is an Equal Opportunities Employer committed to embrace diversity and inclusion. The Program is open to all applicants meeting the basic requirements and will be evaluated irrespective of gender, age, marital and family status, disability, sexual orientation and race.

Only shortlisted applicants will be contacted. The successful applicant is required to undergo Background verification Check before commencement.