Administrative Assistant

Responsibilities:

• Oversee and manage the day-to-day operations of the office, including administrative and support services.
• Supervise and train administrative staff, ensuring that they are performing their duties effectively and efficiently.
• Manage office budgets, expenses, and resources, ensuring that all expenses are within budget and resources are used effectively.
• Manage and ensure that office hardware and PCs are working properly.
• Develop and implement office policies and procedures, ensuring compliance with company policies and regulations.
• Coordinate with other departments and external vendors, ensuring that all office needs are met in a timely manner.
• Manage office equipment and supplies, ensuring that they are maintained and replaced as needed.
• Maintain accurate records and files, ensuring that they are up-to-date and easily accessible.
• Plan and organize meetings, events, and conferences, ensuring that all arrangements are made in a timely and cost-effective manner.
• Manage visa and residency arrangements for staff members, ensuring that all travel arrangements are made in accordance with company policies.
• Handle company events and gatherings.
• Assist the managing partners.
• Ensure that all office communications are clear, concise, and professional.

Requirements:

• Strong communication and interpersonal skills.
• Ability to multitask and prioritize tasks effectively.
• Proficient in Microsoft Office Suite.
• Knowledge of office equipment and supplies.
• Ability to work independently and as part of a team.
• Ability to maintain confidentiality.