Administrative / Accounting Assistant

The Administrative / Accounting Assistant plays a key role in providing administrative support and managing financial transactions for the organization.
This position requires a blend of organizational, communication, and accounting skills to ensure efficient office operations and accurate financial record-keeping.

Key Responsibilities:

Administrative Tasks:

1. Manage and organize office files, documents, and records.
2. Handle incoming calls, emails, and correspondence.
3. Coordinate meetings and appointments, and manage office calendars.
4. Assist in maintaining a clean and organized office environment.
5. Order and maintain office supplies.

Accounting Tasks:

1. Process and record financial transactions in accounting software.
2. Prepare and issue invoices and receipts to clients.
3. Reconcile bank statements and monitor cash flow.
4. Assist in the preparation of financial reports, budgets, and forecasts.
5. Handle basic bookkeeping tasks, including data entry and maintaining ledgers.

Data Entry and Documentation:

1. Accurately enter and update data in spreadsheets and databases.
2. Maintain organized and up-to-date financial records.
3. Prepare and maintain documentation related to accounting transactions.

Communication and Collaboration:

1. Communicate with vendors, clients, and other stakeholders regarding financial matters.
2. Collaborate with other team members to ensure seamless workflow.
3. Assist in responding to inquiries and resolving issues related to accounts.

Compliance and Regulations:

1. Assist in ensuring compliance with relevant accounting standards and regulations.
2. Support the preparation for audits and provide necessary documentation.

Qualifications:

1. Proven experience in administrative and accounting roles.
2. Proficient in using accounting software and Microsoft Office Suite.
3. Strong organizational and multitasking skills.
4. Excellent communication and interpersonal abilities.

Note: The specific duties and qualifications may vary based on the organization's size, industry, and specific needs. It's important for the candidate to be adaptable and willing to take on various tasks as required by the employer.