Administration Manager

Visa, Medical Insurance, Annual Leaves As Per Labour Law, Annual Bonus

Vacancy: 1 Vacancy

Job Description:

As an Administration Manager at COSMO Di, you will play a crucial role in ensuring the smooth operation of our Clinic. You will be responsible for managing day-to-day administrative tasks, supporting the clinic’s management team, and providing excellent service to our clients and staff.

Key Responsibilities:

1. Administrative Management:
   ○ Oversee the daily operations of the Clinic.
   ○ Maintain and update patient records and clinic databases.
   ○ Manage appointment scheduling and ensure optimal use of resources.
   ○ Handle correspondence, phone calls, and emails efficiently.
2. Customer Service:
   ○ Greet and assist clients with inquiries and appointments.
   ○ Ensure a welcoming and professional atmosphere in the Clinic.
   ○ Address and resolve any client complaints or issues promptly.
   ○ Manage billing, invoicing, and payment processing.
   ○ Track expenses and assist in budget management.
   ○ Prepare financial reports for management review.
3. Human Resources Support:
   ○ Assist in recruitment, onboarding, and training of new staff.
   ○ Coordinate staff schedules and manage leave requests.
4. Facility Management:
   ○ Ensure the clinic’s facilities are well-maintained and fully operational.
   ○ Liaise with vendors and service providers for clinic supplies and maintenance.
   ○ Implement and uphold health and safety regulations.

Qualifications:

• Experience in an administrative role, preferably in a healthcare or beauty industry setting.
• Excellent organizational and multitasking skills.
• Strong communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite and clinic management software.
• Fluency in English and Russian/Ukrainian; knowledge of Arabic is an advantage.

About COSMO Di:
COSMO Di is a leading cosmetology clinic in Dubai, renowned for its state-of-the-art facilities, innovative treatments, and exceptional customer service. Our team of highly skilled professionals is dedicated to providing top-tier beauty and wellness solutions to our diverse clientele. We are looking for a dedicated and experienced Administration Manager to join our dynamic team and contribute to our ongoing success.