Administration Coordinator - ASD Program

Join our team and play a vital role in supporting mental health training.

• Use your program administration skills to support the mental health workforce through innovative training.
• Join a collaborative and supportive team that fosters innovation, teamwork, continuous improvement and job satisfaction.
• 17% superannuation, salary packaging, subsidised health and wellbeing services, and a 25% discount on graduate courses to our staff and their immediate families!

About the Role

Join our dynamic team at Mindful – Centre for Training and Research in Developmental Health, University of Melbourne, and play a pivotal role in advancing Autism Spectrum Disorder (ASD) education and support. As the Administrative Coordinator, you will orchestrate the administration of our cutting-edge ASD program, facilitating vital professional development courses for the mental health sector. Your work will extend to managing training and research grants while collaborating within a supportive administrative team. Embrace this unique opportunity to contribute to developmental health training while enjoying a vibrant team culture that values growth and innovation.

Your responsibilities will include:

• Coordinating and managing professional development courses, including registrations, participant support, materials, and certification.
• Assisting in financial tasks, updating budgets, handling invoices, contracts, and managing the UoM eCommerce platform.
• Orchestrating targeted promotion of ASD training through various channels, including websites, mail-outs, and training materials.
• Developing training calendars, liaising with stakeholders, and contributing to program enhancement and feedback.

Who We Are Looking For

You communicate adeptly, fostering collaboration across all levels. You thrive both independently and collaboratively, delivering exceptional service. Your strong organisation and time management, under pressure, ensure efficient multitasking and adaptable prioritisation.

You will also have:

• Completion of a degree, (or completion of a diploma qualification and subsequent relevant work experience; completion of a Certificate IV and extensive relevant work experience, or completion of a post-trades certificate and extensive relevant experience), or an equivalent combination of relevant experience and/or education/training.
• Expertise in Zoom videoconferencing, specialising in large educational meetings with breakout rooms, polling, and advanced features.
• High-level skill in Microsoft Office (Word, Excel, PowerPoint, Outlook), adept in data visualisation for reports.
• Proficient in Qualtrics, Canva, or similar tools, showcasing application mastery for enhanced operations.

This position requires the incumbent to hold a current and valid Working with Children Check to ensure the University provides a safe environment for everyone.

Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.

Your New Team – Mindful – Centre for Training and Research in Developmental Health

Mindful is at the forefront of professional development training in child and adolescent mental health in Victoria. As a state-wide unit, we offer a diverse range of courses and programs that empower clinicians and professionals to enhance their skills and knowledge in this crucial field. From accredited courses like the Master of Psychiatry and the Child and Adolescent Psychiatry Course, to specialised programs in developmental health and autism spectrum disorders, we provide comprehensive training opportunities. Our commitment to research is evident in our support for the Tuning into Kids suite of parenting interventions.

What We Offer You! In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses.

About the University of Melbourne

We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research.

Be Yourself

The University of Melbourne values the unique backgrounds, experiences and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live.

We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require any reasonable adjustments with the recruitment process, please contact the email address listed at the bottom of the page.

Aboriginal and Torres Strait Islander Applicants

We welcome and strongly encourage applications from Aboriginal and Torres Strait Islander people.

We recognise that reconciliation is central to our purpose.

Join Us!

If you feel this role is right for you, please apply with the following documents:

• Resume
• Cover Letter outlining your interest and experience
• The responses against the Selection Criteria (found in the Position Description)

If you have any questions regarding the recruitment process, please feel free to contact Tara Amini via email at, ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.

If you have any particular questions regarding the job please follow the details listed on the Position Description.