Administration Assistant (Emiratization)

Emiratization Receptionist / Administrative Assistant – American Professional Services firm| Dubai.

Our client are seeking a Receptionist / Administrative Assistant to support its Dubai office operations. This role involves front-desk management, administrative support, and translation tasks, ensuring the smooth day-to-day running of the office.

Due to this being an Emiratization role please only apply if you are an Emirati.

Salary up to AED 16,000 per month

Key Responsibilities:

Reception & Office Management:

• Greet staff, clients, and visitors professionally and manage front-desk operations.
• Handle switchboard calls, directing inquiries and ensuring prompt responses.
• Manage conference room bookings, catering arrangements, and visitor logistics.
• Order and maintain stock of kitchen supplies, stationery, and office essentials.
• Oversee courier dispatch and collection, maintaining accurate logs of all transactions.
• Liaise with building management, security, and IT teams for office and visitor requirements.

Administrative & Secretarial Support:

• Provide general administrative support to fee earners, including document production, diary management, and travel coordination.
• Assist in event planning, client meetings, and office seminars.
• Support the billing process, ensuring invoices are accurately prepared and sent to clients.
• Help with new client onboarding, matter file openings, and engagement letters.
• Conduct internet research for business and travel needs.

Translation Support:

• Translate a variety of legal, technical, and marketing documents with accuracy.
• Ensure translations maintain original tone, context, and cultural appropriateness.
• Proofread and edit translations for grammatical accuracy and coherence.

Key Requirements:

• Strong client service skills.
• Excellent organizational and multitasking abilities in a fast-paced environment.
• Proficiency in MS Office (Word, Excel, Outlook, Internet).
• Ability to prioritize workload and work under pressure.
• A flexible and adaptable approach to supporting office needs.