Administration Assistant

Job Title: Administrative Assistant & Office Coordinator
Company: Wisdom House Consultancy
Location: World Trade Center
Job Type: Full-Time

About Us:
Wisdom House stands as a premier consultancy firm, elevating the concept of luxury through an innovative blend of lifestyle enhancement and unparalleled service, centred around opulence and sophistication. Our approach to redefining luxury involves carefully selecting unique premium projects and infusing them with our distinctive touch to create unparalleled experiences. Through meticulous analysis and a vast network, we craft customized solutions, ensuring each venture leads to unmatched success in the industry. Situated strategically in Dubai, we extend our reach globally, facilitating investments across Europe, the Middle East, and Southeast Asia.

Position Overview:
As an Administrative Assistant & Office Coordinator at Wisdom House Consultancy, you will play a pivotal role in ensuring the smooth and efficient operation of our office. You will collaborate closely with our consultants and management team, managing a variety of administrative tasks, including scheduling appointments, coordinating meetings, handling client communications, and overseeing office supplies. This is an exciting opportunity to work in a fast-paced, high-end consultancy environment where your contributions will directly impact the success of our team and clients.

Key Responsibilities:

• Provide general administrative support to the consultancy team, management, and executives.
• Answer phone calls, emails, and client inquiries professionally, efficiently, and courteously.
• Manage and coordinate scheduling for meetings, client consultations, appointments, and related activities.
• Assist in preparing and organizing marketing materials, client presentations, and proposals.
• Handle documentation, including contracts, agreements, and other consultancy-related paperwork, ensuring accuracy and confidentiality.
• Maintain and update client databases, CRM systems, and contact lists.
• Monitor and manage office supplies, ensuring they are well-stocked and operational.
• Assist with office organization, filing systems, and document management.
• Collaborate with the team on special projects, including client events, business development, and marketing campaigns.
• Help coordinate meetings, presentations, and events, ensuring seamless execution.
• Provide support for other administrative tasks as needed, ensuring the office runs efficiently.

Qualifications:

• Previous administrative experience, preferably in a consultancy or high-end client-facing role.
• Strong organizational and time-management skills, with the ability to handle multiple tasks simultaneously.
• Excellent written and verbal communication skills, with a professional and polished demeanor.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• High attention to detail and accuracy.
• Ability to work independently as well as part of a collaborative team.
• Professional attitude with a client-first mindset, showcasing a positive and proactive approach.
• Discretion and the ability to maintain confidentiality at all times.

Why Join Us?

• Opportunity to work in a dynamic, fast-paced luxury consultancy environment.
• Access to training, growth, and professional development opportunities.
• Collaborative and supportive team culture, with a focus on excellence.
• Work with a company that values integrity, high standards, and exceptional service.

How to Apply:

If you are an organized, detail-oriented individual with a passion for luxury services and excellent administrative skills, we’d love to hear from you! Please send your resume and a cover letter with the subject line “Administrative Assistant Application – [Your Name].”

Wisdom House Consultancy is an equal-opportunity employer. We encourage candidates of all backgrounds to apply.

Job Type: Full-time

Experience:

• administrative assistant: 1 year (Required)

Application Deadline: 03/02/2025
Expected Start Date: 03/02/2025