Administration Assistant

Administration Assistant

We are seeking a highly organized and detail-oriented Administration Assistant to join our team. The successful candidate will be responsible for a variety of administrative and basic human resources tasks ensuring smooth and efficient operations within the department. This role requires excellent communication skills and the ability to multitask in a fast-paced environment.

Key Responsibilities:

1. Travel and Accommodation Coordination:
   Manage and monitor hotel and flight reservations for both clients and employees ensuring cost-effectiveness and adherence to company policies.
2. Visa Management:
   Oversee the creation and renewal of visas ensuring compliance with all regulatory requirements.
3. Account Management:
   Track and facilitate the opening of new accounts maintaining accurate records and documentation.
4. HR Support:
   Assist with HR-related tasks including employee tracking and updating HR systems as per free zone rules.
   Provide support in the organization of employee seminars and training sessions.
5. Administrative Support:
   Support the General Manager with scheduling, agenda management, and reporting.
   Handle general administrative duties as required to support the smooth running of the office.

Qualifications:

1. Proven experience in an administrative role with HR tasks is a must.
2. Bachelor's degree or MBA.
3. Driving license is a must.
4. Strong organizational and time management skills.
5. Excellent communication skills both written and verbal.
6. Proficient in Microsoft Office Suite (Word, Excel, Outlook).
7. Ability to work independently and as part of a team.
8. Attention to detail and problem-solving skills.